StateJobsNY

NY HELPNo

AgencyHealth, Department of

TitleAdministrative Assistant 1/ Administrative Assistant Trainee - 32626

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36964 to $53490 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Division of Family Health

Corning Tower, ESP

City Albany

StateNY

Zip Code12237

Minimum Qualifications Reassignment & Transfer Opportunities: Current New York State Department of Health employee with permanent or contingent permanent status as an Administrative Assistant 1, Grade 11, OR current New York State employee with one or more years of permanent, contingent-permanent, or 55 b/c service as an Administrative Assistant 1.

OR: Current New York State employee with one or more years of permanent, contingent-permanent, or 55b/c service in a position allocated to Grade 6 or above, and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.* A passing score on a typing test is required before a job offer to this title can be approved.

Preferred Qualifications: Excellent organizational, written, and verbal communication skills and strong interpersonal skills. Professional phone etiquette. Proficient in Microsoft Office (Outlook, Word, Cisco Webex, SharePoint, PowerPoint, Excel,etc.), arranging travel, scheduling meetings, and answering phones. Possess a strong working knowledge of typical office equipment such as computers, printers, scanners, copiers. Proficient in using technology to assist staff with scheduled virtual meetings and conferences. Ability to work independently and as part of a team, prioritize workloads, multi-task, flexible and complete assignments within short timeframes.

Duties Description The Administrative Assistant 1 (AA 1) will provide support to the Director, Associate Director, and Medical Director in the Division of Family Health. Responsibilities will include scheduling meetings and conference calls (virtual and in-person), maintaining staff calendars; compiling, prioritizing and distributing mail; maintaining an inventory of and ordering supplies; answering and routing phone calls, responding to phone inquiries, arranging travel, and maintaining electronic tracking systems and program files. The AA 1 will serve as a backup for the Administrative Assistant 1s in each of the Bureaus in the Division of Family Health.

Additional Comments For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, TL/AA1/32626/DFH

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street ESP - Corning Tower, Room 2217

City Albany

State NY

Zip Code 12237

Notes on ApplyingPlease submit your resume and cover letter, preferably in PDF format, by email to resume@health.ny.gov, with Reference TL/AA1/32626/DFH included in the subject line or by mail to Human Resources Management Group, TL/AA1/32626/DFH, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.