Review Vacancy
TitleAdministrative Assistant 1 - Curriculum and Instruction
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $44957 to $55093 Annually
Minimum Qualifications Minimum Qualifications:
Candidates must be permanent competitive or 55b/c employees of New York State to be eligible to apply for this position.
Permanent Appointment:
One year of permanent competitive service as an Administrative Assistant 1 OR be reachable on the Administrative Assistant 1 eligible list OR have one year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law; or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.*
*Note: Appointment may be made at a traineeship level. A two-year traineeship (Administrative Assistant Trainee 1, NS=Grade 8 & Administrative Assistant Trainee 2, NS=Grade 10) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019.
Trainees will be required to take four mandatory courses in the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, SG-11.
For full details on the Administrative Assistant Traineeship program, go to the following link: https://www.cs.ny.gov/ssd/Manuals/SPMM/GIBS/GIB19-07.cfm
70.1 transfer or reinstatement:
One year of permanent competitive or 55b/c service as an Administrative Assistant 1 OR have one year of permanent competitive or 55b/c service in a title within two salary grades of the target title that is eligible for transfer under Section 70.1 of Civil Service Law.
Reassignment:
Permanent competitive or 55b/c service as an Administrative Assistant 1.
Provisional Appointment:
Eligible for provisional appointment under NYS Civil Service guidelines.
Conditions of Employment:
This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster, and/or reemployment roster of laid-off State employees may be certified against this vacancy by the Department of Civil Service.
Duties Description The Department of Curriculum and Instruction at the State University of New York at Oswego invites applications to fill multiple vacancies for a full-time permanent, Administrative Assistant 1 position, Grade 11.
Review Date: Review of applications will begin immediately and will continue until the position is filled.
Salary: $ 44,957/year. Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefit package. For more information on benefits for full-time CSEA professionals, visit: http://www.suny.edu/benefits/
Date of Appointment: As soon as possible.
Description of Responsibilities:
Assist the Chair with all aspects of the budget, including the following, which must be kept up-to-date, and accurate:
• Yearly Department State Allocation IFR Account Management
• Continuing Education Summer Account
• C & I Foundation Account
• OTPS, Temporary Service, and Recharge allocations
Assist the Chair with the following personnel issues:
• DSI, Continuing/Term Appointments, and Promotions. Assist Department Committees as needed
• Process Annual/Semester Appointments for new tenure-line faculty, full-time temporary faculty and part-time adjuncts, as well as extra service forms.
• Process all Travel forms; assist faculty as needed
Maintain Department Office and Coordinate Office Needs:
• Maintain office records
• Supervise Office Assistant 1 (Keyboarding)
• Supervise/Schedule Work/Study students
• Order supplies from off-campus and Stores
• Coordinate Faculty Communication with the Department Chair, each other, and staff
• Answer the Phone, take messages and refer callers to appropriate office/person as necessary.
• Maintain office equipment; assist faculty in using fax and copiers when needed
• Work with Advisement Coordinator
• Assist in record keeping (student data base & advisor assignment lists)
• Assist in keeping department advisement web page updated and accurate
Assist the Chair with the following coordination and scheduling:
• Scheduling of classes for Fall, Spring and Summer. Meet appropriate deadlines, coordinate faculty requests. This is a constant process to keep information up-to-date and accurate.
• Bi-monthly Department Meetings (Agenda and Minutes)
• Requests from the Dean or Provost
Assist Faculty with various Grants
• Order materials as per the grant; assist with temporary service student payroll
Additional Comments About SUNY Oswego:
Founded in 1861, SUNY Oswego is a public comprehensive university located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. One of 13 comprehensive colleges and universities in the 64-campus State University of New York (SUNY) system, SUNY Oswego is recognized nationally for its academic quality, focus on student success outcomes, and the growing diversity of its student body. Ranked among the top public master's-level universities in the 2023 "Top Regional Universities in the North" by U.S. News and World Report, SUNY Oswego is also recognized among Princeton Review's Best Regional Colleges in the Northeast - an honor bestowed on the SUNY Oswego every year since 2003.
Inspired by a shared commitment to excellence and the desire to transcend traditional higher education boundaries, SUNY Oswego provides a transformative experience to about 7,000 undergraduate and graduate students. The university offers preeminent academic programs in the arts and sciences, business, communications, and teacher education, and its success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities.
For additional information about SUNY Oswego, visit: https://ww1.oswego.edu/
Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. To see our full non-discrimination policy, please visit: https://www.oswego.edu/human-resources/non-discrimination-policy
In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.
Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing hr@oswego.edu.
For Campus Safety information, please see the Annual Security and Fire Report (Clery) here: https://www.oswego.edu/police/annual-report
SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. For further policy details, including education and cessation resources, visit: https://www.oswego.edu/human-resources/sites/human-resources/files/tobacco_smoke_free_policy_final.pdf
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
Some positions may require additional credentials or a background check to verify your identity.