Review Vacancy
AgencyTransportation, Department of
TitleOffice Assistant 2 (Calculations)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $40193 to $49405 Annually
Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.
Duties Description Under the supervision of higher-level staff, the incumbent of this position will provide support to Contracts Unit in Region 11 Structures Group. Incumbent’s duties include but are not limited to the following:
• Review, process and maintain accurate spreadsheet on each active contract invoices for payment. Timely and accurately
• Understand and be able to problem solve potential issues with consultant invoices and advise Project Manager of the issues.
• Distribute, track and process invoices in a timely and accurately manner.
• Keep an accurate list of archived projects to identify contracts to close-out.
• Notified Project Manager of upcoming Consultant Performance Evaluations of multiple active projects.
• Maintain a filing system for all active and close-out contract.
• Proficient with the Statewide Financial System (SFS) as it relates to purchasing receipts and payments.
• Preferred candidates shall possess excellent written and oral communication skills as well as proficiency in administrative and clerical procedures and systems such as Microsoft Word, Excel, Power Point, and Outlook.
Additional Comments Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.
*Telecommuting: Opportunities to telecommute will be discussed at interview.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov
The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.
The salary to include an additional $3,087 location pay
Some positions may require additional credentials or a background check to verify your identity.
Name NYS DOT - Region 11- Personnel
Email Address dot.sm.r11.personnel@dot.ny.gov
Address
Street NYS Dept. of Transportation - Region 11
47-40 21st Street
Notes on ApplyingQualified candidates should submit a letter of interest and a current resume with the Notice Number R11-23-33 in the subject line and referenced in the letter of interest no later than May 18, 2023 to
NYS Department of Transportation
Personnel – Region 11
47-40 21st Street – Room 840
Long Island City, NY 11101
Via email: dot.sm.r11.personnel@dot.ny.gov
***PLEASE INCLUDE R11-23-33 IN THE SUBJECT LINE***