Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitCSEA Local 658 (NYS Teachers’ Retirement System)
Minimum Qualifications Any permanent Office Assistant 1 OR
Any person eligible for appointment from the civil service list OR
Any person eligible for 70.1 transfer
In the event that there is not a valid eligible list, candidates who meet the
qualifications below may be qualified for a provisional appointment.
You must take and pass a Civil Service examination in order to be
considered for this position.
The examination that is used to fill this position is called Beginning Office
Assistant. There are no minimum education or experience requirements for
this examination.
OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective
in managing and improving our service system with a diverse team of employees. With such a large
workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas
and talent that our employees bring to their work. This speaks to our culture and is a key part of our
successes. As we continuously recruit people for our team, we welcome the unique contributions that
applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression,
nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and
beliefs.
Duties Description Under the direction and supervision of the Office Manager, the incumbent duties will include, but are not limited to:
? Creation and Maintenance of documents, records and tracking systems based on MS Excel and MS Word
Programs software.
? Typing, proofreading, correcting work and producing accurate, clean and complete typed copy.
? Performing routine clerical and secretarial tasks as required.
? Receiving and organizing work to be typed and determining document format.
? Performing routine equipment maintenance tasks and referring problems to appropriate person.
? Ordering supplies and materials needed by the office.
? Must interact with the general public and employees in a positive and productive manner. Extensive
telephone usage; i.e. answering incoming telephone calls, taking messages for staff members, directing
inquiries to the proper department, etc.
? Doing Times entry and assisting staff with their Times issues.
? Updating TAB’s on a daily basis and assuring coverage in their absence.
? Assure vehicle logs are accurate and vehicle maintenance is current.
? Assist Treatment Team Leader and Administrative Staff with recording Training and Incident Review as
directed.
? Update Video Conference Room Schedule as changes occur.
? Participate in monthly billing process and complete file maintenance for Family Care Program.
? Other related duties as Directed by Treatment Team Leader
Additional Comments For CSEA positions: Local Bidding Agreements will be honored.
? Preference will be given to OPWDD employees impacted by closures. If you are being impacted by
closure, please indicate this on your resume/cover letter.
? All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation
in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
? OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
? Employees on long term leave can bid on positions but must be able to report to work within fourteen
(14) days and be able to perform the essential functions of their positions with or without reasonable
accommodation (RA). If an employee believes that they need a reasonable accommodation, they
should contact the NYS OPWDD Division of Administration Central Office at (518) 473-4785 or Email
at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
? Position may be eligible for Loan Forgiveness via the Public Service Loan Forgiveness program:
? For more information on PSLF, please visit www.studentAid.gov/publicservice
Some positions may require additional credentials or a background check to verify your identity.