Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleAdministrative Assistant 1/Trainee 1/ Trainee 2
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $38073 to $55093 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS:
• In title Administrative Assistant 1, Grade 11
or
• Eligible for 70.1 transfer by way of current permanent status in a title deemed comparable to a Administrative Assistant 1 by the Department of Civil Service.
ADDITIONAL QUALIFICATIONS:
• Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section 120.27 of the Region 3 Policy Manual. Please e-mail odh.personnel@opwdd.ny.gov if you have you need help determining if this policy applies to you.
• CAPA: Must be cleared by the NYS Central Register for Child Abuse and Maltreatment, if position requires working with minors and not previously cleared.
Duties Description PRIMARY DUTIES AND RESPONSIBILITIES:
Gather data from Treatment Team Leaders or other administrative supervisors regarding incident reporting. Analyze data and prepare statistical reports for the DDPS4. Maintain information in computer database for reporting and tracking purposes.
• Independently respond and/or prepare written correspondence for the DDPS4 to routine requests for information and data from outside agencies.
• Review and route routine documents and requests to administrative staff under the direction of the DDPS4 and maintain tickler system to assure timely response from staff identified.
• Assist in gathering data, analyzing data and preparing a written documentation for various special reports and projects as requested.
• Attendance at various meetings and committees to assist in preparation of minutes, agendas and gathering of necessary subject related documentation.
• Travel, scheduling, knowledge of software: Outlook, Access, Excel and Microsoft Word.
• Management of Office Assigned vehicles (maintenance, receipts, scheduling)
• Supervision of OA1 assigned to 3 Care Lane.
• Clerical support to 3 TTL’s assigned to 3 Care Lane office.
• Management of Office supplies inventory/ordering
• Communication with landlord for cleaning and maintenance.
• Management of visitor’s log
• Management of COVID screening area, including ordering PPE for the office
• Act as the reception/greeter/direction of phone calls within the office.
• Duties as assigned by the DDPS4.
Additional Comments ADDITIONAL INFORMATION:
• Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section 120.27 of the Region 3 Policy Manual. Please e-mail odh.personnel@opwdd.ny.gov if you have you need help determining if this policy applies to you.
• CAPA: Must be cleared by the NYS Central Register for Child Abuse and Maltreatment, if position requires working with minors and not previously cleared.
• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer.
• OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.
APPLICATION PROCEDURE:
Please submit cover letter and resume to:
Capital District DDSO
Human Resources Office
Building 1
500 Balltown Road
Schenectady, New York 12304
Phone: 518-388-0838
Fax: 518-370-7536
Email: odh.personnel@opwdd.ny.gov
*Please reference EOA #23-997 in all correspondence.
Some positions may require additional credentials or a background check to verify your identity.