Minimum Qualifications Permanent Appointment: Reachable on the Civil Service list for Legal Assistant 1 or Permanent or Contingent Permanent Status as a Legal Assistant 1 or Eligible to transfer.
If a viable eligible list does not exist, a provisional appointment may be made in accordance with Civil Service Law. Candidates who accept a provisional appointment must take the next competitive examination and be reachable on the resultant eligible list in order to be considered for permanent appointment to the position.
Provisional Appointment: must have an associate's degree (or higher) in a paralegal/legal assistant program OR a certificate in a paralegal/legal assistant program where either the degree or certificate was granted from a regionally accredited college or university, or college or university accredited by the Accrediting Council for Independent Colleges and Schools (ACICS) or one approved by the American Bar Association (ABA).
Definition: For the purposes of this examination, a Paralegal/Legal Assistant is someone who applies knowledge of the law and legal procedures in rendering direct assistance to lawyers, clients, and courts; prepares and interprets legal documents and forms; researches, compiles and uses information from legal materials to provide both written and verbal comments on their findings; and analyzes and handles routine procedural problems independently with minimal attorney oversight.
Substitution: Graduation from an accredited (ABA approved) law school with a degree required by New York State Bar admittance will be accepted as meeting the educational requirements for either examination.
Non-qualifying degrees: Non-qualifying degrees include but are not limited to degrees in Criminal Justice, Legal Studies, Liberal Arts, Political Science, Business Administration and Business Management.
Non-qualifying experience: Non-qualifying experience includes but is not limited to experience which is limited solely to general clerical or secretarial duties performed in a law office.
Important: Non-degree certificates of completion or diplomas awarded by a training institution or company not regionally accredited or accredited by the Accrediting Council for Independent Colleges and Schools (ACICS) or approved by the American Bar Association (ABA) are not qualifying.
Duties Description In close association with an attorney or attorneys, Legal Assistants perform a variety of paralegal activities that require formal education and experience. Incumbents compile and organize files and documentation; prepare and assist in the preparation of legal documents and forms; catalog information; update databases or spreadsheets; and prepare correspondence and subpoenas.
General Duties Include:
When in a litigation or administrative hearing setting, performs pre-trial or pre-hearing related activities:
Schedules witnesses and collects information relevant to the case.
Reviews case-related materials for lines of questioning.
Assembles exhibits and briefs.
May assist at trials or hearings by managing the exhibits and suggesting relevant questions for the attorney to raise.
Prepares and files with the courts all associated court papers as directed or authorized by the attorney.
May perform service of process or arrange for service of process through an outside vendor.
Calculates monies owed to the State, determines responsible parties, and locates and notifies them of the amount.
Reviews administrative procedures and makes initial determinations regarding information releasable under the Freedom of Information Act.
Negotiates and proposes preliminary settlements of fines as directed or authorized by the attorney.
Completes routine investigative work for attorney review.
Gathers complete information from a variety of sources.
Provides a preliminary analysis of information to attorneys.
Reviews draft legislative proposals for compliance with bill drafting requirements.
Manages the flow of case-related materials.
Uses Shepard's Citations or other reference sources to check the cases cited to ensure that the case law is still relevant.
May maintain or oversee tracking systems, calendars, and reporting systems.
May open and close files or cases or oversee the process of opening or closing files and cases.
Performs activities related to docketing, the placement of court-related activities on the court calendar, and on the attorney's calendar.
May draft legal responses to the courts or other interested parties as directed or authorized by the attorney.
May prepare portions of briefs, affidavits, affirmations, and other motion-related papers.
Answers routine questions from the public.
Prepares findings of decisions and findings of fact.
Prepares opinions on routine matters.
When located outside of a litigation or an administrative hearing setting, performs preliminary background work for routine cases or for administrative review processes.
May answer routine complaints received from the public, either orally or in writing, and provides routine information regarding processes or procedures to the public.
May perform other duties as assigned.
Additional Comments Candidates from diverse backgrounds are encouraged to apply. The OAG is an equal opportunity employer and is committed to workplace diversity.
As an employee of the OAG, you will join a team of dedicated individuals who work to serve the people of our State through a wide variety of occupations. We offer a comprehensive New York State benefits package, including paid leave, health, dental, vision, and retirement benefits, and family-friendly policies. Additionally, the OAG offers a robust Workplace Flexibilities Program with multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.
Some positions may require additional credentials or a background check to verify your identity.
Notes on ApplyingPlease email your cover letter and resume to firstname.lastname@example.org. Please include the Vacancy ID #134544 in the subject line of your email and indicate how you meet the minimum qualifications.