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Review Vacancy

Date Posted 08/02/23

Applications Due08/01/25

Vacancy ID136443

AgencySUNY Oswego

TitleOffice Assistant 2 (Keyboarding) - Clinical Practice and Partnerships Office

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40193 to $49405 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Oswego

Street Address 7060 State Route 104

City Oswego

StateNY

Zip Code13126

Minimum Qualifications Minimum Qualifications:
Candidates must be permanent competitive or 55 b/c employees of New York State to be eligible to apply for this position.

Permanent Appointment:
One year of permanent competitive service as an Office Assistant 2 (Keyboarding) OR be reachable on the Office Assistant 2 (Keyboarding) eligible list OR have one year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law.

70.1 Transfer or Reinstatement:
One year of permanent competitive or 55b/c service as an Office Assistant 2 (Keyboarding) OR have one year of permanent competitive or 55b/c service in a title within two salary grades of the target title that is eligible for transfer under Section 70.1 of Civil Service Law.

Reassignment:
Permanent competitive or 55b/c service as an Office Assistant 2 (Keyboarding).

Provisional Appointment:
Eligible for provisional appointment under NYS Civil Service guidelines.

Conditions of Employment:
This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Duties Description The Clinical Practice and Partnerships Office at the State University of New York at Oswego invites applications to fill a full-time Office Assistant 2 (Keyboarding) position, Grade 9.

Review Date: Review of applications will begin immediately and will continue until the position is filled.

Salary: $ 40,193/year. Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefit package. For more information on benefits for full-time CSEA professionals, visit: http://www.suny.edu/benefits/

Date of Appointment: As soon as possible.

Description of Responsibilities:
• Demonstrate professional customer service, greet visitors, handle all incoming phone calls and other receptionist functions, and support an efficient and smooth daily workflow
• Process all incoming and outgoing mail; proof all outgoing placement documents; update and maintain all CPP calendars and proof and maintain the website; review, log, and process election voucher documents; create and maintain electronic and paper files; respond to all inquiries received through the cppffice@oswego.edu email address; oversee the maintenance of the email account
• Assist with clinical practice process: pull, sort, share, and update spreadsheets via information from Argos reports; review, log, and process all recruitment survey information as received; maintain the upkeep of the mentor teacher recruitment spreadsheet; assist with data entry and creation of the placement notifications; sort and send all placement notifications and oversee the proper documentation of the notifications being sent out; assist with candidate/application data entry on the working list placement spreadsheets; keep all applications (Tk20 & Google forms) updated; support an efficient and smooth placement process as outlined on the FPO placement workflow chart
• Organize and assist with all orientations and placement sign-ups; assemble materials for sign-ups and orientations; create signage for distribution and send emails to candidates regarding sign-ups, orientations, trainings, application open and close dates; maintain and update office policy and procedure electronic manual
• Assist with special projects as they occur, specifically those related to external partnerships, clinical experiences, TK20, and the My Brothers Keeper Teacher Opportunity Corps (TOC II) grant; assist with collecting data to improve overall office efficiency; assist Director with clerical support and maintenance of the TOC II grant paperwork, files, etc.

Additional Comments About SUNY Oswego:

Founded in 1861, SUNY Oswego is a public comprehensive university located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. One of 13 comprehensive colleges and universities in the 64-campus State University of New York (SUNY) system, SUNY Oswego is recognized nationally for its academic quality, focus on student success outcomes, and the growing diversity of its student body. Ranked among the top public master's-level universities in the 2023 "Top Regional Universities in the North" by U.S. News and World Report, SUNY Oswego is also recognized among Princeton Review's Best Regional Colleges in the Northeast - an honor bestowed on the SUNY Oswego every year since 2003.

Inspired by a shared commitment to excellence and the desire to transcend traditional higher education boundaries, SUNY Oswego provides a transformative experience to about 7,000 undergraduate and graduate students. The university offers preeminent academic programs in the arts and sciences, business, communications, and teacher education, and its success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities.

For additional information about SUNY Oswego, visit: https://ww1.oswego.edu/

Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. To see our full non-discrimination policy, please visit: https://www.oswego.edu/human-resources/non-discrimination-policy

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.
Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing hr@oswego.edu.

For Campus Safety information, please see the Annual Security and Fire Report (Clery) here: https://www.oswego.edu/police/annual-report

SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. For further policy details, including education and cessation resources, visit: https://www.oswego.edu/human-resources/sites/human-resources/files/tobacco_smoke_free_policy_final.pdf

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources

Telephone 315-312-2230

Fax

Email Address hr@oswego.edu

Address

Street 7060 State Route 104

City Oswego

State NY

Zip Code 13126

 

Notes on ApplyingTo apply, submit a cover letter, resume, copy of certificates related to qualifications, and contact information for three professional references electronically to: http://oswego.interviewexchange.com/jobofferdetails.jsp?JOBID=148198

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