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Review Vacancy

Date Posted 08/03/23

Applications Due08/04/25

Vacancy ID136599

AgencySUNY Oswego

TitleOffice Assistant 2 - Penfield Library

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40193 to $49405 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Oswego

Street Address 7060 State Route 104

City Oswego


Zip Code13126

Minimum Qualifications Minimum Qualifications:
Candidates must be permanent competitive or 55 b/c employees of New York State to be eligible to apply for this position.

Permanent Appointment:
One year of permanent competitive service as an Office Assistant 2 OR be reachable on the Office Assistant 2 eligible list OR have one year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law.

70.1 Transfer or Reinstatement:
One year of permanent competitive or 55b/c service as an Office Assistant 2 OR have one year of permanent competitive or 55b/c service in a title within two salary grades of the target title that is eligible for transfer under Section 70.1 of Civil Service Law.

Permanent competitive or 55b/c service as an Office Assistant 2.

Provisional Appointment:
Eligible for provisional appointment under NYS Civil Service guidelines.

Conditions of Employment:
This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Duties Description The Penfield Library at the State University of New York at Oswego invites applications to fill a full-time Office Assistant 2 position, Grade 9.

Review Date: Review of applications will begin immediately and will continue until the position is filled.

Salary: $ 40,193/year. Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefit package. For more information on benefits for full-time CSEA professionals, visit:

Date of Appointment: As soon as possible.

Description of Responsibilities:
• Perform office support and clerical work to meet the requirements of department programs and operations, working in one or more units within the department
• Develop and maintain substantive knowledge of the program area and its program-specific applications and tools, which are subject to frequent change
• Duties will include (but are not limited to):
o Process incoming and outgoing materials;
o Maintain and organize public facing inventory including shelving, shelf-reading, and shifting;
o Perform or assist in retrieval and digital scanning of material to fulfill requests;
o Collect usage statistics;
o Prepare documents and reports; and
o Other related activities
• Regularly consult with higher level staff and work in coordination with multiple other employees
• Requires complicated clerical processing and office support work using program-specific and standard office computer programs (Ex Libris Alma, Illiad, PastPerfect, MS Office suite, Google Office suite, Adobe Acrobat, etc.)
• Significant physical requirements are required in this department, such as the ability to:
o Maneuver throughout the building and between shelving units;
o Stand for long periods of time;
o Bend down and reach up to retrieve, place, or manipulate books on the shelves, such as rearranging during shifting and deselection projects (where large quantities of books are moved from shelves and put elsewhere); and
o Utilize a rolling cart, including the ability to push a cart full of books to the elevator and throughout the building
• Assist patrons, faculty, and staff at service desks or throughout the facility
• Maintain working knowledge of department procedures, policies, technologies, and equipment (laptops, microform readers, copiers, scanners, media viewing equipment, etc.)
• Instruct patrons and student assistants on use of resources and equipment
• Troubleshoot problems and communicate issues to appropriate staff
• Assist with the coordination, training, and supervision of student assistants
• Engage in department-sponsored educational/training opportunities, including opportunities to increase awareness and understanding of diversity and inclusion
• Perform other tasks consistent with the New York State Department of Civil Service classification standard for Office Assistant 2, Grade 9

Additional Comments About SUNY Oswego:

Founded in 1861, SUNY Oswego is a public comprehensive university located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. One of 13 comprehensive colleges and universities in the 64-campus State University of New York (SUNY) system, SUNY Oswego is recognized nationally for its academic quality, focus on student success outcomes, and the growing diversity of its student body. Ranked among the top public master's-level universities in the 2023 "Top Regional Universities in the North" by U.S. News and World Report, SUNY Oswego is also recognized among Princeton Review's Best Regional Colleges in the Northeast - an honor bestowed on the SUNY Oswego every year since 2003.

Inspired by a shared commitment to excellence and the desire to transcend traditional higher education boundaries, SUNY Oswego provides a transformative experience to about 7,000 undergraduate and graduate students. The university offers preeminent academic programs in the arts and sciences, business, communications, and teacher education, and its success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities.

For additional information about SUNY Oswego, visit:

Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. To see our full non-discrimination policy, please visit:

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.
Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing

For Campus Safety information, please see the Annual Security and Fire Report (Clery) here:

SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. For further policy details, including education and cessation resources, visit:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources

Telephone 315-312-2230


Email Address


Street 7060 State Route 104

City Oswego

State NY

Zip Code 13126


Notes on ApplyingTo apply, submit a cover letter, resume, copy of certificates related to qualifications, and contact information for three professional references electronically to:

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