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Review Vacancy

Date Posted 08/16/23

Applications Due10/31/25

Vacancy ID137417

AgencyEducation Department, State

TitleOffice Assistant 3 (Calculations), (Open to current NYS Employees only), Box CFO-593/04132

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53262 to $64693 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Office of the Chief Financial Officer

Office of State Aid

City Albany

StateNY

Zip Code12234

Minimum Qualifications MINIMUM QUALIFICATIONS:
Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Office Assistant 3 (Calculations).

Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.

Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-12 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.

For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must have one year as an Office Assistant 2; or one year of permanent service in a clerical, keyboarding, or paraprofessional title allocated to Grade 7 or higher. Provisional candidates must take the examination for Office Assistant 3 (Calculations) when it is next offered, and must be reachable on the resulting eligible list to maintain employment.

Duties Description The New York State Education Department (NYSED) is seeking a candidate for an Office Assistant 3 (Calculations) position in the Office of State Aid. Duties of this position include, but are not limited to, the following:
• Utilize mainframe, PC and web-based State Aid Management (SAMS) computer systems as well as software programs such as Excel, Word, Power Point and Access to enter, store, revise, analyze, display, and report data;
• Use the web-based State Aid Management Systems (SAMS) software program to perform the annual review of school district State Aid claim submissions;
• Identify and resolve inaccuracies and omissions in data using available computerized verifications, checks, computations, reasonability edits, as well as logical, arithmetic, and statistical techniques;
• Use written and verbal communications with school district and BOCES administrators to correct errors, inaccuracies, and omissions in data;
• Assist in the review, processing, and data entry of school district submitted forms required for State Aid calculations;
• Establish and maintain communications with appropriate staff in public school districts, other State agencies, and units within NYSED;
• Respond to requests for education finance related data and services, as assigned;
• Assist in collection, checking, and incorporation of data from external sources and ancillary systems into SAMS;
• Assist with the development of written guidelines for inclusion in office procedures;
• Assist supervisors to plan, organize, schedule and coordinate work operations and work procedures, as required;
• Perform a wide range of office support and clerical activities such as mailings, filing, and other related activities; and
• Provide direct supervision to two Office Assistant 2 staff members

Additional Comments CONDITIONS OF EMPLOYMENT: This will be a contingent permanent appointment. For 55b/c appointment, candidates must possess the minimum qualifications, a current 55b/c eligibility letter and is subject to verification of applicant eligibility. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits.

This position leads to a maximum salary of $64,693 based on annual performance advances.

APPLICATION: Recruitment will continue until this position is filled. Qualified candidates should send a resume and letter of interest to omsjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (CFO-593/04132) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Human Resources Management

Telephone 5184745215

Fax (518) 486-5631

Email Address omsjobs@nysed.gov

Address

Street New York State Education Department

89 Washington Avenue, OHRM, Room 528 EB

City Albany

State NY

Zip Code 12234

 

Notes on ApplyingAPPLICATION: Recruitment will continue until this position is filled. Qualified candidates should send a resume and letter of interest to omsjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (CFO-593/04132) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

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