Minimum Qualifications New York State Department of Civil Service Eligible List or eligible for transfer.
****Now accepting applications for a Provisional Appointment****
Must be a qualified employee of New York State and have had three months of permanent competitive or 55-b/55-c service as either:
A. a Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), Keyboard Specialist 1, Keyboard Specialist 1 (Chinese Language), Keyboard Specialist 1 (Spanish Language), Law Department Document Specialist Trainee 1 or Trainee 2, Office Assistant 1-Keyboarding, Office Assistant 1-Keyboarding (Chinese Language) or Office Assistant 1-Keyboarding (Spanish Language).
B. an office assistant or clerical title allocated to Grade 5 or higher.
*After one year of the service described in the Minimum Qualifications, successful candidates will be qualified for a provisional appointment.
*Candidates who are reachable on the NYS Civil Service Eligible list, eligible for transfer or hired provisionally are required to complete the NYS typing test to qualify for appointment to Office Assistant 2(Keyboarding) title.
Duties Description Will provide administrative support to the Environmental Services department. Duties include but are not limited to, data entry, drafting and distributing correspondence, forms, memoranda, documents, and other materials; managing the maintenance of department procedures; routinely scheduling meetings and coordinating needed departmental communication; taking meeting minutes; ordering office supplies; answering staff questions regarding procedures; sort, open & distribute mail; answer telephones, respond to questions or work requests from patients, staff, visitors, and vendors, and referring calls or messages to appropriate staff. Greet visitors; maintain tracking for departmental projects and regulatory requirements; process and maintain personnel documentation and files. Uses various software packages such as MS word, Excel, and other support software. Performs other routine clerical tasks as required. Additional duties include maintaining and improving the electronic filing system and monitoring/maintaining an efficient workflow of certain departmental tasks including performance programs, requests sent to other departments, and employee logs.
Promote the image of the Environmental Services department through professional exchanges and participate actively in service line planning sessions. Maintain strict confidentiality of personnel and payroll data encountered as a part of work. Excellent organizational skills, ability to maintain focus in a high-traffic area, and work with frequent interruptions preferred. Excellent communication skills are desired. Excellent computer skills, especially typing preferred
Some positions may require additional credentials or a background check to verify your identity.
Notes on ApplyingIf you are interested in this opportunity, please apply directly on our website at this link: https://careers.upstate.edu/jobs/office-assistant-2-keyboarding-syracuse-new-york-united-states-072a5893-1a5a-4da0-8884-38dddfdfedcc