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Review Vacancy

Date Posted 09/19/23

Applications Due10/20/23

Vacancy ID139712

AgencyHealth, Department of

TitleOffice Assistant 2 Keyboarding - 83

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40193 to $48089 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.50


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Division of Council Operations, Office of External Affairs

Corning Tower, ESP

City Albany


Zip Code12237

Minimum Qualifications To be considered for this position you must be reachable on the appropriate Civil Service examination list; OR Current NYS employee with one year or more of permanent or contingent-permanent, competitive service as an Office Assistant 2 (keyboarding or other parenthetics); Or in a title eligible to transfer under, Section 70.1 the Civil Service Law to an Office Assistant 2 (keyboarding). For more information on the types of transfers, transfer eligibility criteria, and the current transfer determinations for your title, visit the following website:

Preferred Qualifications: Proficiency with software including but not limited to InterTrac, Microsoft Word, Excel, Outlook, and PowerPoint. Experience in preparing memos, routine office communications and correspondence, maintaining organized databases and filing systems, and handling confidential and sensitive information. Accuracy in reporting information, excellent attention to detail, written and oral communication skills, including proofreading presentation skills, are desired. Experience planning office meetings at Executive Office level and working with councils and advisory boards preferred.

Duties Description The Office Assistant 2 will work in the Office of External Affairs and will provide administrative support for the Division of Council Operations (DCO) in various phases of the Department’s vetting and appointment process. This includes regular preparation of memos, providing assistance with vettings for DOH council and board candidates being considered for appointment. Specific duties include maintaining council records, including working in InterTrac for Councils tracking system and Excel spreadsheets; maintaining accurate reporting of membership and meeting dates; tracking the progress of candidates; proper follow-up with programs; working with DCO staff to answer incoming inquiries pertaining to councils and membership. Other related duties as assigned.

Additional Comments "For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit:"

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, SCD/OA2KB/83

Telephone 518-486-1812

Fax 518-473-3395

Email Address


Street Rm 2217, Corning Tower Building, Empire State Plaza

City Albany

State NY

Zip Code 12237


Notes on Applying Please submit your resume and cover letter as one (1) document, preferably in PDF format, by email to, with Reference SCD/OA2KB/83 included in the subject line or by mail to Human Resources Management Group, SCD/OA2KB/83, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.

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