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Review Vacancy

Date Posted 09/22/23

Applications Due10/06/23

Vacancy ID139999

AgencyHealth, Department of

TitleOffice Assistant 2 - 11091

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40193 to $49405 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Wadsworth Center

120 New Scotland Avenue

City Albany

StateNY

Zip Code12208

Minimum Qualifications Permanent Transfer: Current NYS employee with one year or more of permanent or contingent-permanent, competitive service as an Office Assistant 2 G-9, OR a NYS employee with one year or more of permanent or contingent- permanent, competitive service in a position allocated to a salary Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Preferred Qualifications: The preferred candidate must be able to handle multiple priorities in a fast paced office environment, have strong organizational skills and attention to detail, as well as excellent written/verbal communication skills, and experience with State and HRI procurement and travel guidelines. The preferred candidate will also have a high level of competence using the following computer programs: Microsoft Office Suite including Word, Excel, Power Point and Access; Visio; Adobe Pro, and SharePoint.

Duties Description The Office Assistant 2 will provide administrative support to the Wadsworth Center's New Scotland Avenue (NSA) Administrative Office. NSA provides support to three divisions with over 300 staff, volunteers and students at three locations. Specific duties include, but are not limited to: processing incoming and outgoing employee paperwork, updating Wadsworth Center directory and organizational charts; answer and refer telephone calls, including calls from the public and facilities related to the Division of Infectious Diseases testing laboratories; assist with scheduling meetings, both virtual and in person, using technology such as WebEx, and Microsoft Teams as needed; maintain electronic filing and storage, operate office equipment such as printers, scanners, and copiers, arranging for repairs as needed; update tracking systems and distribute incoming mail; assist lab staff with required travel paperwork to seek appropriate approvals, process reimbursements and answer travel questions; prepare correspondence, documents and spreadsheets using various software programs; maintain supplies and equipment inventory, ordering as needed; special projects and other duties as assigned.

Additional Comments Position is located at the David Axelrod Institute and includes free parking.

Contingent-Permanent, Competitive, full-time. Transfer candidates may be asked for SSN to verify title history and eligibility.

For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, NMH/OA2/11091

Telephone 518-486-1812

Fax 518-473-3336

Email Address resume@health.ny.gov

Address

Street Room 2217, Corning Tower Building, Empire State Plaza

City Albany

State NY

Zip Code 12237

 

Notes on ApplyingPlease submit your resume and cover letter, preferably in PDF format, by email to resume@health.ny.gov, with Reference NMH/OA2/11091 included in the subject line or by mail to Human Resources Management Group, NMH/OA2/11091, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until October. 6, 2023

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