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Review Vacancy

Date Posted 09/22/23

Applications Due10/17/23

Vacancy ID140002

AgencyHealth, Department of

TitleAdministrative Assistant 2 – 15009

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56355 to $68268 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Chronic Disease Prevention/BCCDP/BCPC

Riverview Center, 150 Broadway, Ste 350

City Menands


Zip Code12204

Minimum Qualifications Permanent Transfer: Current Department of Health employee with one year or more of permanent/contingent-permanent, competive or 55b/c service as an Administrative Assistant 2 (formerly Secretary 2); OR current New York State employee with one year or more of permanent/contingent-permanent, competive or 55b/c service in a title at or above a Grade 13 and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant 2 (G15). Provisional: Current NYS Department of Health employee with one or more years of permanent/contingent-permanent, competive or 55b/c service as an Examination Composition Assistant, Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Keyboard Specialist 3, Law Department Document Specialist, Office Assistant 2 Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), Secretary 1, Secretary 1 (Spanish Language), or Senior Data Entry Machine Operator.

Preferred Qualifications: At least one year of experience compiling, editing and formatting reports; developing and maintaining task tracking tools, and communicating office procedures. Experience with Microsoft Outlook, electronic calendars, Word, Excel, Power Point, and Adobe Acrobat. Experience coordinating meetings, conferences or other forums.

Duties Description The Administrative Assistant 2 (G15) will provide administrative support for the Bureau of Community Chronic Disease Prevention (BCCDP) and the Bureau of Cancer Prevention and Control (BCPC). Responsibilities include: creating, and/or assisting in the creation, revision and formatting of documents, reports, correspondence and forms using word processing and specialized software packages; scheduling meetings, arranging conference calls with multiple phone lines, webinars and other conferencing software, etc.; assisting with preparation of meeting agendas; coordinating Bureau leadership calendars and programing/scheduling activities; serving as a liaison between staff and other Bureaus within the Division of Chronic Disease Prevention to provide administrative support; organizing and maintaining paper and electronic storage files; providing administrative support for personnel transactions; assisting with new staff recruitments to include scheduling interviews, preparing interview materials, and onboarding new staff; maintaining staffing rosters and contact lists, and processing purchase orders/requests. Other appropriate related duties as assigned.

Additional Comments Contingent-permanent, full-time, competitive (transfer) or provisional position. Applicants may be asked to provide their SS# to verify eligiblity. Transfer candidates in some titles may be rquired to successfully pass a keyboarding performance test. Candidates who may be appointed as a provisional will be required to take the next competitive Administrative Assistant 2 (G15) examination when offered by Civil Service and be immediately appointable off of the resulting eligible list to maintain employment in the title.

"For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit:"

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, EGB/15009/AA2/DCDP,

Telephone 518-486-1812

Fax 518-473-3395

Email Address


Street RM 2217, Corning Tower Building, ESP

City Albany

State NY

Zip Code 12237


Notes on Applying Please submit your resume and cover letter as one (1) document, preferably in PDF format, by email to, with Reference EGB/15009/AA2/DCDP included in the subject line or by mail to Human Resources Management Group, EGB/15009/AA2/DCDP, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.

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