Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.

Review Vacancy

Date Posted 10/03/23

Applications Due12/31/23

Vacancy ID140714

AgencyAttorney General, Office of the

TitleAdministrative Assistant 1 or Administrative Assistant Trainee

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $38073 to $55093 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Westchester

Street Address 44 South Broadway

City White Plains

StateNY

Zip Code10601

Minimum Qualifications Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1; OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 or above and eligible for transfer under Section 70.1 of the Civil Service Law. *

Candidates must demonstrate adequate keyboarding skills by prior service in a keyboarding title OR successful completion of a Keyboard performance test.

*Successful completion of a two-year traineeship leads to appointment as an Administrative Assistant 1, SG-11.

Duties Description This position is in the Westchester Regional Office

•Perform receptionist duties, including responding to inquiries from the public.
•Enter documents, storing on computer; retrieve specific data for records.
•Maintain statistics related to document preparation.
•File documents on State and Federal court E-filing systems.
•Confer with document originator to establish contents, nature and priority level of documents.
•Process a variety of legal work, including orders, judgments, answers, notices of entry letters, fax cover memos, discovery, disposition transcripts, motions, etc.
•Edit legal work to comply with court rules and regulations.
•Organize and maintain records and indices of law cases and close out files.
•Maintain dockets and/or other filing systems.
•Copy and collate documents including motions, exhibits, discovery.
•Perform other duties as assigned.

Additional Comments Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.

We offer a comprehensive New York State benefits package, including paid leave, health, dental, vision and retirement benefits, and family-friendly policies. Additionally, the OAG offers a robust Workplace Flexibilities Program with multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.



Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Bureau

Telephone (518) 776-2500

Fax

Email Address hr.recruitment@ag.ny.gov

Address

Street Office of the Attorney General, Human Resources Managment Bureau

The Capitol

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingPreferred method of applying is via e-mail to hr.recruitment@ag.ny.gov. You must include vacancy ID#140714 in the subject line. Please be sure your submitted cover letter and resume indicate your current Civil Service title.

Printable Version