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Review Vacancy

Date Posted 10/04/23

Applications Due01/01/24

Vacancy ID140868

AgencyPeople With Developmental Disabilities, Office for

TitleOffice Assistant 2 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitISU - Institutional Services Unit (CSEA)

Salary RangeFrom $40193 to $49405 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Other (see below)

"Other" Explanation Shift Hours: To Be Discussed at Interview<br />Pass Days: Saturday/Sunday

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Schenectady

Street Address 500 Balltown Road

City Schenectady

StateNY

Zip Code12304

Minimum Qualifications MINIMUM QUALIFICATIONS:

• One year of contingent-permanent or permanent, competitive service as an Office Assistant 2 Calculations, Grade 09;
OR

• Eligible for 70.1 transfer by way of current permanent status in a title deemed comparable to an Office Assistant 2 Calculations by the Department of Civil Service (must also be within two salary grades of grade 9).

PROVISIONAL QUALIFICATIONS:
Must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 5 or higher. Qualifying titles are available at: Department of Civil Service (ny.gov).
**If appointed on provisional status, you must participate in the next Civil Service examination(s) and be a reachable candidate to obtain permanent status and maintain your position

Duties Description PRIMARY DUTIES AND RESPONSIBILITIES:

Credit Card Unit - Reconcile procurement card transactions in Statewide Financial System (SFS) Ensure all proper documentation is received and coded in SFS correctly. Capital District DDSO has over 800 procurement cards. There are over 2,500 charges monthly. These transactions need to be reviewed for appropriateness and compliance with established guidelines. All transactions must be reconciled and approved in SFS timely.

Accounts Payable Unit - Obtain authorization to pay invoices from field staff for invoices received for various goods and services. Candidate must possess excellent communication skills both written and verbal. Utilize SFS for processing invoices for payment.

Purchasing Unit - Evaluation of quotations, preferred sources, and OGS state contracts for the processing of requisitions in to purchase orders. Processing requisitions into purchase orders by assigning appropriate codes, encumbering department funds, soliciting vendors through written price quotations. Ensuring correct information is input on the purchase orders, descriptions are clear and concise and that all quantities and extensions are correct. The proper distribution of purchase order information to appropriate departments or entities is required. Responsible for being familiar with commodities and services available from state contracts and all Preferred Sources (i.e.: Dept. of Correctional Services, Industries for the Disabled, etc.), and making use of these vendors appropriately. Responsible for being familiar with sources of supply for requested non-contract items that fall within assigned accounts.

Perform special assignments at the request of supervisory staff. Knowledge of Excel spreadsheets is beneficial.

Telecommuting and/or compressed work schedule will be discussed at interview.

Additional Comments ADDITIONAL COMMENTS:

• Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section 120.27 of the Region 3 Policy Manual. Please e-mail odh.personnel@opwdd.ny.gov if you have you need help determining if this policy applies to you.

• CAPA: Must be cleared by the NYS Central Register for Child Abuse and Maltreatment, if position requires working with minors and not previously cleared.

• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Reasonable Accommodation Unit at (518) 486-7222 or e-mail at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

• For CSEA positions: Local Bidding Agreements will be honored.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.

• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.

• OPWDD is an Equal Opportunity/Affirmative Action Employer.

• OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

APPLICATION PROCEDURE:
Please submit cover letter and resume to:

Capital District DDSO
Human Resources Office
Building 1
500 Balltown Road
Schenectady, New York 12304
Phone: 518-388-0838
Fax: 518-370-7536
Email: CapitalDistrict.Careers@opwdd.ny.gov

*Please reference EOA #23-1056 in all correspondence.



Some positions may require additional credentials or a background check to verify your identity.

Name Capital District DDSO

Telephone 518-388-0838

Fax 518-370-7536

Email Address CapitalDistrict.Careers@opwdd.ny.gov

Address

Street 500 Balltown Road

Human Resources Office

City Schenectady

State NY

Zip Code 12304

 

Notes on ApplyingAPPLICATION PROCEDURE:
Please submit cover letter and resume to:

Capital District DDSO
Human Resources Office
Building 1
500 Balltown Road
Schenectady, New York 12304
Phone: 518-388-0838
Fax: 518-370-7536
Email: CapitalDistrict.Careers@opwdd.ny.gov

*Please reference EOA #23-1056 in all correspondence.

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