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Review Vacancy

Date Posted 10/06/23

Applications Due12/12/23

Vacancy ID141033

AgencyEmpire State Development, NYS

TitleProject Manager, Finance & Administration, Moynihan Station Dev. Corp.

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $72100 to $72100 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address 633 Third Avenue

City New York

StateNY

Zip Code10017

Minimum Qualifications Education Level required: Bachelor’s degree in business, finance, public administration, urban planning, or similar fields; Associate degree with 5 years relevant experience may be substituted.

Relevant experience required: Minimum 3-5 years direct, extensive experience in one or more of the following fields: economic development, finance, government, planning, public administration, or related business or not-for-profit area.

Knowledge required: Excellent written and verbal communication skills. Strong organizational, problem-solving, and analytical skills. Demonstrated ability to efficiently manage multiple projects/tasks simultaneously, take initiative, and work independently. Strong attention to detail and independent follow through is highly important. Microsoft Office, particularly Excel and Word; Peoplesoft experience a plus.

Duties Description BASIC FUNCTION:
The Project Manager, Finance and Administration will support the Executive Director of Moynihan Train Hall by managing on a day-to-day basis all of the financial, procurement and administrative functions of the Corporation. This will include responsibility for handling all financial record-keeping and accounting for the Corporation, as well as the management of a federal loan, including quarterly and annual reports. Management of procurements relating to Moynihan Train Hall will also be a part of this role. Additionally, administrative support as well as routing of inquiries made through the website will be required.

WORK PERFORMED:
• Oversee loan administration including reporting, transactions and liasing with financial advisors
• Accounts Payable- Audit monthly vendor invoices for accuracy, resolve billing issues and identify appropriate funding source
• Accounts Receivable – bill appropriate funding partners; confirm receipt of funds
• Utilization of Peoplesoft for voucher entry, purchase order creation and queries
• Monthly ledger preparation and summary of accounts
• Support the annual budget preparation, forecasting and analysis
• Provide accurate financial records to external and internal auditors
• Prepare contract/amendment packages for various procurements, track documents through execution
• Communicate with vendors to ensure compliance with regulatory requirements when compiling contract documentation
• Coordination and routing of public requests made through the MTH website
• Handle departmental scheduling matters, including meetings and conference calls, book conference rooms, provide visitors with building clearance, and ensure distribution of appropriate materials
• Creation of documents for execution, inclusive of routing, electronic filing, and follow-up as necessary
• Archiving and organizing extensive project database
• Provide technical support to department as needed
• Occasional on-site visits as needed
• Other duties as assigned

Additional Comments Position expected to work onsite and/or remote consistent with NYS and ESD guidelines and needs.

Some positions may require additional credentials or a background check to verify your identity.

Name Joyel Abdul, Talent and Acquisition Specialist, Human Resources Department

Telephone N/A

Fax N/A

Email Address resumes@esd.ny.gov

Address

Street 633 Third Avenue

City New York

State NY

Zip Code 10017

 

Notes on ApplyingExternal Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser: https://bit.ly/3APr8cp

Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration

WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY

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