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Review Vacancy

Date Posted 11/22/23

Applications Due12/08/23

Vacancy ID144722

AgencyExecutive Chamber of New York State

TitleLegal Services Coordinator

Occupational CategoryLegal

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $70000 to $85000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Capitol

State St. and Washington Ave

City Albany

StateNY

Zip Code12242

Minimum Qualifications At least six years of relevant experience in a legal office setting. Preferred skills will include familiarity with Westlaw and Lexis Nexis. The ideal candidate will also be familiar with navigating the US Court’s Public Access to Court Electronic Records (PACER) system as well as the NYS Court Systems searches. A relevant Associate’s Degree may substitute for two years of the required experience. A Bachelor’s degree may substitute for up to four years of the required experience.

Duties Description Reporting up through the Executive Chamber Counsel’s Office, the Legal Services Coordinator will perform a variety of professional level administrative and legal support duties. Incumbents are responsible for assisting the Assistant and Senior Counsels with all aspects of research, legislation, and other duties, including the organization of case documents and records, providing quality control for draft reports and letters (proofreading, cite checking and locating files and documents), drafting correspondence and legal-related documents. In addition, incumbents compile and organize files and documentation; prepare and assist in the preparation of legal documents and forms; catalog information; update databases or spreadsheets; and prepare correspondence to external parties. These roles are responsible for a high level of confidentiality and discretion.

Duties:

• Organizes and maintains legal paperwork, files, exhibits, and other important information for their assigned Principals.
• Composes legal reports for Counsels regarding various aspects of a case or other assignment.
• Supports Counsel’s office in the documentation of processes with contractual or legislative obligations by developing and maintaining legal templates, documents, and other procedures.
• Helps Counsels prepare motions, legal arguments, and research.
• Conducts various types of research related to laws, legal articles, and other information relevant to a case or assignment.
• Conducts informational interviews and preparing documentation of the interview for Counsel review.
• Drafts various legal documents including pleadings, deposition notices, and legal briefs.
• Assists Counsels with all administrative aspects of research or other investigations, filing case reports, drafting of letters and documents, proofreading, and reference checking.
• Conducts requested investigative inquiries, including, but not limited to searching internal records and databases, verifying facts, and collecting additional information from relevant parties, as appropriate.
• Works closely with Chamber administrative and computer services staff to locate sensitive case materials.
• Prepares drafts of written correspondence such as letters or E-mails relating to attorney investigations and cases.
• Prepares schedules and spreadsheets of case-related documents and records.
• Prepares written and oral analytical reports and briefings, as needed, for Counsel staff and leadership.
• Provides other administrative support to Counsel’s office as required.

Additional Comments Some evening and weekend work may be required.

Some positions may require additional credentials or a background check to verify your identity.

Name Executive Chamber Human Resources

Telephone

Fax

Email Address resumes@exec.ny.gov

Address

Street NYS Capitol

State St. and, Washington Ave

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease include resume with application.

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