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Review Vacancy

Date Posted 11/27/23

Applications Due12/11/23

Vacancy ID144790

AgencyFinancial System, Statewide

TitleProject Manager 3, Ref. #23-32

Occupational CategoryNo Preference

Salary Grade25

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $90806 to $114444 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address Statewide Financial System

W. A. Harriman State Office Building Campus, Bldg. 5

City Albany

StateNY

Zip Code12227

Minimum Qualifications Candidates must be reachable on the Project Manager 2, G-25, Civil Service eligible list OR have one year of permanent competitive service as a Project Manager 3 (former PM 2), G-25. Also open to NYS employees at or above G-23 who are eligible for transfer under Section 52.6 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two grade levels. In order to qualify for Section 52.6 transfer, candidates must have one year of permanent competitive service in an administrative title as defined by Section 52.6. Examples of qualifying Section 52.6 titles include Assistant Director of Financial Administration, G-25; Information Technology Specialist 3, G-23; and Project Manager 2 (former PM 1), G-23.

Preferred Skills and Experience:
• Must have a customer-service focus.
• Ability to analyze complex situations and provide solutions.
• High level of attention to detail, ability to multi-task and strong leadership skills.
• Excellent written, verbal, organizational, and presentation skills.
• Ability to work in a cross-functional team environment (matrix organization).
• Ability to influence peers and executive management is a must.
• Ability to successfully conduct meetings, facilitate participation, concurrence and decision-making.
• Strong business acumen, outstanding communication and interpersonal skills with an ability to build key relationships with business and IT leadership.
• A continuous improvement mindset.
• Flexibility.
• The ability to constantly balance schedule, quality, scope and budget, and continually monitor project activities against project critical parameters to accommodate changing requirements and ensure that project goals and objectives are successfully met.
• Knowledge and experience with the various methodologies, principles, and tools of project management.
• 4+ years of experience managing complex projects, preferably IT-related.
• Release Management experience in a web-based Application Service Provider (ASP) environment.
• Bachelor's Degree or higher.
• SDLC experience.
• PMP/PMI Training/Certification.
• NY State government finance experience.

Duties Description The Enterprise Architecture/Program Management Section provides the overarching view and monitoring of SFS necessary for optimizing system operation, avoiding conflicts and reducing risk. Business, application, data and technical issues come together in this Division for oversight and management.

As part of this team, the Project Manager 3 (PM3) position will be responsible for planning, executing and monitoring enterprise projects according to agreed-upon schedule and budget. These activities include building and managing project teams, status reporting on applicable projects within the SFS project portfolio, monitoring and managing project risk and ensuring quality control throughout the project lifecycle. The PM3 will supervise team staff and play a direct role in more complex projects. The PM3 may also supervise consultant staff assigned to projects.

The PM3 will work together with the SFS Leadership Team to monitor and coordinate all SFS Change and Release Management activities, including release planning, release content, scheduling, communications, testing, and migration into the SFS production environment.

• The Release/Change Control process currently focuses on change management, serving as the intake point for system “Change Requests” identified by other areas, such as Customer Support, Stakeholder Engagement and the Solution Services teams. With the help of the SFS Leadership Team and subject matter experts (SME’s) throughout the SFS Team, issues and change requests are thoroughly analyzed and actions plans are carried out through a series of weekly meetings, discussed below. After a project is approved for implementation, the Portfolio & Project Management Team tracks the project, updates project scope, deliverables, costs, resource usage, etc.

• Projects may vary in size, duration and scope, and address a wide range of technical, financial and business process concerns and activities. These projects will ensure that the system meets the business needs of all vendors, state agency users, Division of Budget and the Office of the State Comptroller.



Specific Duties include:

Release/Change Control Team:

• Responsible for routine meetings provided for analysis, discussion, solutions, and decision-making. Responsibilities include meeting setup, facilitation, preparation, distribution of materials, keeping meeting records, etc.

1) Change Request Review Meeting: allow Managers and SMEs to discuss, evaluate, research individual problems and solutions, determine action items and follow-up assignments, concur on closeout of issues and approval of change request solutions to be escalated to SFS Leadership and the Change Control Board (CCB).

2) Change Control Board (CCB): the forum for project decision-making based on information provided by both SFS and its customers and major stakeholders.

3) Portfolio Review; Portfolio meetings aid in reviewing overall priorities and project status, and


• Analyze and triage issues and change requests to determine whether problems should be addressed through the system defect process, an SFS project, or other means, such as improved training and/or communications.

• Work with the SFS team to develop Scope and Impact analyses for changes.
• Issue CCB approved change schedules and coordinating change building, testing and implementation in accordance with schedules.
• Maintain the change request repository with all Business Cases and their progress; produce management reports as needed.
• Review and monitor all implemented and outstanding change requests; analyze change requests records to determine trends and improvement opportunities.
• Project Release:
-Plan for all software and hardware used in creating a project release package.
-Coordinate activities between change, development, test and release teams.
-Ensure final delivery of release implementation.
-Provide management reports on release progress.
-Building and packaging all releases prior to promotion to testing and production environments.
-Coordinating release communications, including documentation and technical release notes to customers.
• Additional projects in the future to reassess SFS performance and procedures (Process SWAT team).
• Monitor and maintain the SFS SharePoint document system.

Project Management Team:

• Plans and defines scope for SFS projects.
• Develops and tracks resource plans, schedules, milestones and deliverables.
• Estimates time and cost to develop project budgets.
• Coordinates the creation and maintenance of project documentation.
• Manages risks and issues throughout the project life cycle.
• Monitors and reports on progress.
• Coordinates project activities with other section staff.
• Interact with stakeholders.
• Ensure that project objectives are met.
• Coordinates environmental recolone activities as needed
• Provides project Portfolio and other reports for meetings.
• Participates in project management activities for Business Calendar Events and Image Upgrades as needed.
• Communicates project status through reports and other means.

Additional Comments This position may be designated 55 b/c and is subject to verification of applicant eligibility. You are advised that, should you accept a job offer with SFS, you may be required to be fingerprinted.

SFS is the organization that manages the enterprise financial system that supports the business of New York State government. SFS is an independent entity jointly governed by the Office of the State Comptroller and the Division of the Budget.

As one of the largest public sector enterprise financial systems in the United States, SFS processes an average of 22,000 voucher transactions daily and about $150 billion in payments per year using Oracle PeopleSoft technology. SFS staff provide extensive operational support to over 70 NYS agencies and authorities. SFS continues to work on major initiatives to expand the use of system functionality and works collaboratively with agencies and the NYS Office of Information Technology Services clusters that support IT systems across the State.

Currently, we are looking for motivated, highly qualified professionals who can lead and support ongoing transformational statewide information technology projects. Focused on best practices, continuous improvement, and enabling efficient government operations, SFS team members include programmers, project managers, PeopleSoft experts, database and security administrators, business analysts, and customer service and change management professionals. Located in Albany, NY, SFS is a fast-paced, dynamic place to work, where individuals have the opportunity to support the transformation of NYS government’s financial business processes. SFS is committed to diversity and workforce development, providing its employees with professional growth through training opportunities and knowledge sharing.

Work hours and telecommuting availability (50% maximum) for this position will be discussed during the interview process, and are subject to operational needs and the telecommuting application process.

To learn more about SFS, visit our website at www.sfs.ny.gov.

Candidates from diverse backgrounds are encouraged to apply. SFS is an equal opportunity employer and is committed to workplace diversity.

Some positions may require additional credentials or a background check to verify your identity.

Name Chris Lengio

Telephone

Fax

Email Address Personnel@sfs.ny.gov

Address

Street Statewide Financial System

W. A. Harriman State Office Building Campus, Bldg. 5

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingTo apply, please send a cover letter and resume by e-mail. Please include your current Civil Service title and grade and be sure to indicate that you are applying for the position of Project Manager 3, Ref. #23-32.

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