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Review Vacancy

Date Posted 11/27/23

Applications Due12/13/23

Vacancy ID144794

AgencyEnvironmental Conservation, Department of

TitleLegal Assistant 1/Tr 1 and 2

Occupational CategoryLegal

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $44957 to $64693 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Ulster

Street Address 21 South Putt Corners Road

City New Paltz


Zip Code12561

Minimum Qualifications Reassignment - Currently in the title and an employee of DEC or
Reinstatement Eligible - Previously held the title on a permanent competitive basis
Transfer Eligible –
One year of permanent competitive service in a title eligible for transfer under Section 70.1 of the Civil Service Law or eligible for transfer under Section 70.4 of the Civil Service Law (of which candidate must meet the open competitive minimum qualifications below).

55-b/55-c Candidates - must meet the open competitive minimum qualifications below and include with resume or application, a copy of the letter from Civil Service which indicates approval for the 55-b/55-c program.

Open competitive minimum qualifications (provided for 55b/c candidates and 70.4 transfer eligible): Candidates must have an associate's degree (or higher) in a paralegal/legal assistant program OR a certificate in a paralegal/legal assistant program where either the degree or certificate was granted from a regionally accredited college or university, or college or university accredited by the Accrediting Council for Independent College and Schools (ACICS) or one approved by the American Bar Association (ABA).

Legal Assistant Trainee
This position may also be filled at the Trainee level by appointment of a candidate reachable on the Legal Assistant Trainee list or in a title eligible to transfer to Legal Assistant Trainee 1. If filled as a trainee, the selected candidate must successfully complete a two-year traineeship. Trainees will be required to
successfully complete courses in specific areas, in addition to on-the-job training activities, prior to completing the traineeship. All trainees are required to successfully complete six course in paralegal studies and related skills from an accredited college or university. In addition, one or more college or training courses in writing skills will be required.

Duties Description Primary programmatic assignment: The Legal Assistant 1 will be assigned to the Office of General Counsel, Region 3. The primary duties of the Legal Assistant will be to coordinate Region 3 Freedom of Information Law (FOIL) responses and support DEC’s environmental enforcement, remediation, and permitting work. The incumbent will be expected to perform necessary tasks with minimal supervision. Due to a high volume of FOIL requests and enforcement cases in Region 3, the candidate will need to be very organized to ensure that all matters are handled efficiently and effectively.

Coordinate FOIL responses: Manage the FOIL request online system and coordinate the Region 3 responses with appropriate environmental quality and natural resources divisions.
• Requires competency with Microsoft Office products used for DEC email and letters and the ability to learn new software, such as the GovQA software system used to respond to and manage FOIL requests from the public;
• Achieve knowledge and competency with the Public Officers Law, the Personal Privacy Protection Law, and DEC’s regulations at Part 616, Access to Records, regarding access to and denial of access to government records, and appeals of requests for records
• Identify factual and legal issues from requests and seek input from DEC staff and attorneys to make decisions on the release of records or denial of requests for records
• Route requests to appropriate Region 3 staff for responses and coordinate processing
• Must establish and maintain effective working relationships with a variety of staff and the public through good listening and teamwork
• Review proposed FOIL responses and identify potential legal issues for attorney review
• Correspond with FOIL requesters
• Ensure timely responses to all FOIL requests directed to Region 3 staff and attorneys for review, through tracking response deadlines and prompting staff as needed

Preparation of legal documents: Prepare or assist with the preparation and review of legal documents, litigation papers, Orders on Consent, and administrative hearing records.
• Gain knowledge of legal requirements for such documents
• Review and evaluate existing documents
• Prepare draft documents, including Orders on Consent, pleadings, motions, briefs, affidavits, and other legal documents and correspondence
• Prepare case files for attorneys prior to hearings
• Meet with appropriate DEC staff to gather specific information to prepare final documents

Negotiations/Legal Research: Negotiate Orders on Consent with regard to various DEC programs.
• Conduct legal and factual research to become familiar with cases and their value as precedent
• Present findings orally or in writing to appropriate DEC staff and attorneys
• Prepare memoranda of law as required, incorporate research into work product, and make research available to others
• Meet with DEC staff and attorneys to review cases and policies, as well as explore negotiation strategies

Complete additional tasks for special projects as assigned by the Regional Attorney

Additional Comments Must have a valid driver’s license or demonstrate the ability to meet the transportation needs of the position.

Some positions may require additional credentials or a background check to verify your identity.

Name Megan Miller

Telephone 518-402-9273

Fax 518-402-9038

Email Address


Street 625 Broadway

City Albany

State NY

Zip Code 12233


Notes on ApplyingPlease email/mail your resume to the above. Be sure to include Posting #23-144794 on your resume or it may not accepted. Include a copy of your college transcript. An unofficial copy is acceptable.

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