Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 11/27/23

Applications Due12/12/23

Vacancy ID144848

AgencyMental Health, Office of

TitlePayroll Assistant / Payroll Assistant Trainee – Central Office;

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40193 to $49405 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 75 New Scotland Ave

City Albany


Zip Code12208

Minimum Qualifications Transfer Opportunity: Candidates must have permanent status as a Payroll Assistant, Grade 9, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law into Payroll Assistant, G-9 or Payroll Assistant Trainee. For transfers, a list of approved titles is available through Civil Service GOT-IT at

55 b/c Opportunity: Candidates must meet the eligibility requirements of the Governor's Program to Hire Individuals and Veterans with Disabilities as described in Civil Service Law § 55b/c. Individuals certified eligible for the 55b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law will also be considered. Please provide a copy of your current letter of eligibility with your response. Information about this program can be found here:

Duties Description The Office of Mental Health (OMH) is recruiting to fill a Payroll Assistant, G-9/ Payroll Assistant Trainee, NS, positions in the Office of Financial Management, Consolidated Business Office (CBO). The Consolidated Business Office, Consolidated Payroll Services Unit (CPSU) has two teams (upstate facilities and downstate facilities) responsible for processing payroll transactions and providing payroll services for 24 OMH psychiatric facilities. The incumbent will be responsible for processing and verifying payroll transactions for two or more OMH facilities and may be required to assist other team members in completing payrolls according to established deadlines. Specific duties may include, but are not limited to, the following:

Process all basic salary payroll transactions, direct deposits, deductions, taxes, miscellaneous payments and related material for OMH employees at designated facilities within established Office of the State Comptroller (OSC) deadlines.

Conduct pre-audits and post-audits of all payroll transactions, additional payments, and deductions.

Maintain accurate and complete records of payroll transactions and payments for each assigned facility.

Communicate both written and verbally with facility payroll contacts, Office of the State Comptroller personnel, Central Transaction Unit personnel, and others, to relay payroll processing information and/or to resolve problems.

Provide customer service to facility liaison verbally and in writing regarding changes to current miscellaneous payments, taxes, direct deposit and/or deductions. Keep supervisor apprised of the status for their facilities payroll practices.

Complete verification of employment forms received from various vendors according to strict deadlines as necessary.

Assist payroll supervisors with special payment processing.

Additional Comments The Consolidated Business Office is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Guaranteed covered parking with exclusive employee entrance to office areas is available for $5/month.

The salary listed applies to candidates appointed to Payroll Assistant, SG-9. The salary for candidates appointed to Payroll Assistant Trainee starts at $34,152 and, for current New York State employees, is based on the candidate’s salary at the time of hire.

Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

Name Mary Jane McGuire


Fax (518) 486-3897



Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to Please include the title of the position and Vacancy ID #144848 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

Printable Version