Minimum Qualifications MINIMUM REQUIREMENTS:
Administrative Assistant 1, SG-11:
Successful completion of 52 weeks of service as an Administrative Assistant Trainee 2 and completion of the four core administrative support courses AND completion of the four elective administrative support courses, as designated by the agency OR
Reachable on an appropriate eligible list or eligible to transfer and successful completion of the four core administrative support courses AND completion of four elective administrative support courses, as designated by the agency. Proof of passing a keyboarding test will be required for those who have not previously served in a keyboarding title or have not yet taken a keyboarding test. OR
Have a current permanent appointment with 1 year of service as an Administrative Assistant 1 OR
Be a former state employee eligible for reinstatement consideration (previous permanent service in the Secretary 1 title eligible for reinstatement to the title of Administrative Assistant 1; previous permanent service in other qualifying titles requires completion of core and / or elective administrative competency coursework prior to appointment above Trainee level 1). Proof of passing a keyboarding test will be required for those who have not previously served in a keyboarding title or have not yet taken a keyboarding test.
Administrative Assistant Trainee Level 1, SG-8: 2 Year Traineeship leading to SG-11
Be a current state employee eligible to transfer to the grade 8 traineeship AND, if transferring from a non-keyboarding title, proof of passing a keyboarding test.
Administrative Assistant Trainee Level 2, SG-10: 1 Year Traineeship leading to SG-11
Successful completion of 52 weeks of service as an Administrative Assistant Trainee 1 AND completion of the four core administrative support courses; OR Reachable on an appropriate eligible list or eligible to transfer AND completion of the four core administrative support courses and, if transferring from a non-keyboarding title, proof of passing a keyboarding test.
May be filled from a mandatory reemployment list if one is in effect at the time of appointment.
Any applications received that do not meet the above requirements as described will be considered unqualified.
Duties Description Provide principal administrative support to the Dean’s Office and academic departments within the College of Arts & Sciences; Front desk reception duties (field / transfer calls and greet visitors); Maintain calendars for professional staff; Arrange meetings and prepare conference materials; Coordinate event scheduling for the Department (including catering and related activities); Coordinate travel arrangements and the voucher process; Draft letters for review and signature; Prepare reports, write minutes and summarize meeting conclusions; Create and maintain records maintenance systems; Maintain basic program accounts for budgeting, purchasing activities (ex. ordering supplies, using P-Card, etc.) and other personnel tasks (forms prep, on-boarding new hires, etc.); Oversee the coordination of the overall office paper / electronic work flow; Supervise and train support staff as needed; the incumbent will be expected to exercise a high and consistent degree of customer service when responding to telephone, email and walk-in requests; The ability to multi-task under pressure, maintain confidentiality and work in an organized manner while maintaining a professional and amiable manner is required of this position; The incumbent will be familiar with CAS and University resources and will be expected to refer inquiries appropriately; Constituencies will include faculty, students, parents, and individuals external to the organization; assists with managing work study students and student assistants in the office; working knowledge of Microsoft Office software used for word processing, spreadsheet development and database management, as well as PeopleSoft.
Additional Comments To apply for this position, go to the following link: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=170300
Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/ASR.shtml
Some positions may require additional credentials or a background check to verify your identity.
1400 Washington Avenue, UAB 300