1400 Washington Ave
Minimum Qualifications MINIMUM REQUIREMENTS:
Administrative Assistant 1, SG-11:
Successful completion of 52 weeks of service as an Administrative Assistant Trainee 2 and completion of the four core administrative support courses AND completion of the four elective administrative support courses, as designated by the agency OR
Reachable on an appropriate eligible list or eligible to transfer and successful completion of the four core administrative support courses AND completion of four elective administrative support courses, as designated by the agency. Proof of passing a keyboarding test will be required for those who have not previously served in a keyboarding title or have not yet taken a keyboarding test. OR
Have a current permanent appointment with 1 year of service as an Administrative Assistant 1 OR
Be a former state employee eligible for reinstatement consideration (previous permanent service in the Secretary 1 title eligible for reinstatement to the title of Administrative Assistant 1; previous permanent service in other qualifying titles requires completion of core and / or elective administrative competency coursework prior to appointment above Trainee level 1). Proof of passing a keyboarding test will be required for those who have not previously served in a keyboarding title or have not yet taken a keyboarding test.
Administrative Assistant Trainee Level 1, SG-8: 2 Year Traineeship leading to SG-11
Be a current state employee eligible to transfer to the grade 8 traineeship AND, if transferring from a non-keyboarding title, proof of passing a keyboarding test.
Administrative Assistant Trainee Level 2, SG-10: 1 Year Traineeship leading to SG-11
Successful completion of 52 weeks of service as an Administrative Assistant Trainee 1 AND completion of the four core administrative support courses; OR Reachable on an appropriate eligible list or eligible to transfer AND completion of the four core administrative support courses and, if transferring from a non-keyboarding title, proof of passing a keyboarding test.
May be filled from a mandatory reemployment list if one is in effect at the time of appointment.
Any applications received that do not meet the above requirements as described will be considered unqualified.
Duties Description ACADEMIC SUPPORT: Complete CAS teaching template; Assist with the online graduate application system “Slate,” as needed; Input course schedules for fall, spring, summer and winter terms on PeopleSoft, after submitting completed schedules to Chair and Program Director for approval; Generate reports from PeopleSoft for undergraduate majors and graduate students and disseminate information as appropriate; Provide general assistance during transfer student conferences; Prepare updated enrollment information for transfer conference advisers; Assist program directors in scheduling and preparing informational materials for students and faculty.
BUDGET: Oversee, monitor and manage expenditures on Excel/Access from departmental budget accounts. Utilize All Funds Analytics to monitor and reconcile accounts; Process purchases and payment (Purchase Orders, University at Albany Foundation, VISA); assist faculty and staff with purchases and travel-related arrangements / reimbursements and paperwork; Develop departmental spending plan with the assistance of the Department Chair; project expenses for upcoming fiscal year; Monitor and process life model payments, visiting artist / art historian payments; distribute paychecks; Make available budget information to area and program heads on a monthly basis and to the Chair upon request.
RECEPTION DUTIES: Greet visitors and answer all calls and emails, acting as a take-charge person to promote the smooth operation of the Department and welcoming public reception to Fine Arts Building ; Sort mail, create correspondence, and maintain a working relationship with other offices on campus; Answer questions from students in Art, Art History and Film Studies and/or refer them to the appropriate faculty member as needed.
MISCELLANEOUS: Assist with departmental Commencement preparations (when appropriate); Serve as departmental liaison with other University Offices (e.g., Accounting, Purchasing, Registrar).
Additional Comments To apply for this position, go to the following link: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=170303
Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/ASR.shtml
Some positions may require additional credentials or a background check to verify your identity.
1400 Washington Avenue, UAB 300