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Review Vacancy

Date Posted 11/28/23

Applications Due12/12/23

Vacancy ID144939

AgencyState, Department of

TitleStores & Mail Operations Supervisor - Vacancy ID#144939

Occupational CategoryAdministrative or General Management

Salary Grade12

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $47530 to $58016 Annually

Employment Type Full-Time

Appointment Type Provisional

Jurisdictional Class Competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 99 Washington Avenue

City Albany


Zip Code12231

Minimum Qualifications 70.1 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 10 or higher eligible for transfer and determined to be similar by Civil Service.

Based on the results of the canvass of the current eligible list for the Stores & Mail Operations Supervisor the Department may elect to make a provisional appointment to this position rather than a permanent appointment. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Stores & Mail Operations Supervisor exam and be reachable for appointment from the newly established eligible list.

The minimum qualifications for Provisional appointment are:

You must be a qualified employee of New York State and have had one year of permanent, contingent permanent, or 55-B/55-C service in a clerical, keyboarding, or paraprofessional* title allocated to Grade 7 or higher. Qualifying titles are available at:
Only the title(s) listed is qualifying for this examination(s).
• *Only paraprofessional titles in an office environment will be considered qualifying. Service in a direct care title is not qualifying experience. Examples of non-qualifying titles are: Developmental Disabilities Secure Care Treatment Aide 1, Direct Support Assistant, Food Service Worker 1, Licensed Practical Nurse, Mental Health Therapy Aide, Security Services Assistant, Youth Division Aide 2, and Youth Division Aide 3.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Current permanent non-competitive state employees certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.


• Ability to work independently and supervise a
• Team Computer experience
• Positive attitude / Communication Skills
• Flexibility with shifting priorities
• Familiarity of mail processing
• Ability to meet physical and travel requirements
• Driving/delivery experience

Duties Description The Stores & Mail Operations Supervisor duties in the Bureau of Administrative Support Services will include but are not limited to the following:
• Assist in completing staff evaluations and performance reports
• Scheduling daily tasks and staff assignments
• Ensuring staff are properly trained on operating postage machines, material moving equipment, proper lifting techniques and office procedures
• Completing daily vehicle use reports, submitting monthly mileage reports
• Fleet vehicle maintenance
• Reconcile postage and express mail service accounts, maintain postage expense tracking spreadsheets, prepare postage reports
• Manage USPS postage permits and PO boxes
• Confer with authorities and representatives from USPS, OGS, contracted mailing service providers, express mail carriers to resolve service and billing issues and coordinate services
• Prepare postage budget, monitor, and replenish funds
• Perform warehouse and stockroom inventory, replenish stock as needed
• Prepare and distribute stock inventory reports
• Work with various divisions on special mailing projects
• Coordinate furniture and small office moves, participate in agency restack and relocations, assemble and install workstation accessories
• Maintain material moving equipment (hand carts, flat beds, etc.)
• Manage receivables
• Supervise daily metered mail operations
• Maintain postage handling equipment
• Manage records transfer and other types of logistics

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to

Some positions may require additional credentials or a background check to verify your identity.

Name Nicholas Dariano

Telephone 518-474-2752

Fax 518-402-3656

Email Address


Street 99 Washington Avenue

Suite 1150

City Albany

State NY

Zip Code 12231


Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, and New York State Part 1 Application ( to Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.

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