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Review Vacancy

Date Posted 11/28/23

Applications Due12/08/23

Vacancy ID144952

AgencyPeople With Developmental Disabilities, Office for

TitleOffice Assistant 2 CNYDDSO

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40193 to $49405 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Onondaga

Street Address 187 Northern Concourse

City North Syracuse

StateNY

Zip Code13212

Minimum Qualifications MINIMUM QUALIFICATIONS:

• Current or previous permanent service as an Office Assistant 2, or

• One year current or previous permanent service in the Office Assistant 2 title series.

• Must be reachable on the current civil service list for Office Assistant 2.

Should the canvass of the list result in less than 3 acceptors, provisional candidates may be considered.

PROVISIONAL QUALIFICATIONS:

You must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as follows:
In an office assistant, clerical, or keyboarding title allocated to Grade 5 or higher.

Duties Description POSITION DESCRIPTION:

This position will provide clerical and office support to professional staff assigned to the Human Resources Office.
#LI-KC1

PRIMARY DUTIES AND RESPONSIBILITIES:

• Provide clerical and office support to staff assigned to the Human Resources Office.
• Answer the telephone, screen calls, take messages.
• Perform receptionist responsibilities, i.e. greet public, employees, and individuals in a courteous manner and provide answers and direction as appropriate.
• Prepares correspondence, reports, and memos/letters.
• Maintain office files and organizational systems. As required, compile information as needed.
• Miscellaneous duties and special projects as needed for support of the office.

The successful candidate will have good communication skills, be well organized, and effectively demonstrate and will be evaluated against the following criteria:
• The ability to work independently with minimal supervision.
• The ability to present ideas clearly and effectively in the preparation of correspondence and reports and in dealing with people on the phone and in person.
• The ability to efficiently and effectively obtain and transmit information from various DDSO’s and outside agency staff.
• The ability to effectively follow up on correspondence and phone calls when needed in the absence of supervisor.
• The ability to schedule meetings with proper notification and attend meetings for the purpose of recording minutes as needed.
• Working knowledge of computers, Windows 2007, Microsoft Word, Outlook network, and willingness to learn other computer programs.
• The ability to readily adapt to new assignments, complex tasks and changing priorities
• Possess an acceptable attendance record and work record (e-file).

Additional Comments TITLE: Office Assistant 2

NUMBER OF POSITIONS: 1

SALARY GRADE: 09

SALARY: $40,193 - $49,405

NEGOTIATING UNIT: CSEA Administrative Services Unit

OFFICE/REGION: Central New York/Region 2

DIVISION/DEPARTMENT: Division of Administration/Human Resources

LOCATION: 187 Northern Concourse
N. Syracuse, NY 13212

SHIFT/PASS DAYS: 8:00AM-4:00PM
Pass Days: Sa/Su

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources

Telephone

Fax 315-473-6658

Email Address centralny.careers@opwdd.ny.gov

Address

Street 187 Northern Concourse

City North Syracuse

State NY

Zip Code 13212

 

Notes on ApplyingAPPLICATION PROCEDURE: Internal CNY DDSO candidates submit PRF-1 form with cover letter/resume. All others submit cover letter and resume by 12/08/2023 to:

Central New York DDSO
Human Resources
187 Northern Concourse
N. Syracuse, NY 13212
Fax: 315-473-6658
E-mail: CentralNY.Careers@opwdd.ny.gov

Any questions regarding the duties of this position may be directed to Kaitlyn Covert, HR Spec 2 at 315-473-6980 ext 2003.



Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and can perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-9689 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.


If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
Please note:

• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• To be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer

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