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Review Vacancy

Date Posted 11/28/23

Applications Due12/22/23

Vacancy ID144963

AgencyLabor, Department of

TitleOffice Assistant 3 Calculations - Albany

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53262 to $64693 Annually

Employment Type Full-Time

Appointment Type Provisional

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 1220 Washington Avenue

State Office Campus, Building 12

City Albany

StateNY

Zip Code12240

Minimum Qualifications If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications:

To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.

Subsequent 55 B/C Qualifications:
A subsequent 55b/c appointment may be considered if you have one year of permanent or contingent-permanent service in a title Salary Grade 12 or higher determined to be similar by Civil Service and have a current Civil Service 55b/c approval letter.*

Reassignment Qualifications:
Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in an Office Assistant 3 Calculations; if you have less than one year, you must be reachable on the current Office Assistant 3 Calculations eligible list for this location, if one exists.

Provisional Qualifications:
You must be a qualified Department of Labor employee and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 7 or higher.

The appointed candidate would have to take, pass and be reachable on the next holding of the examination to be appointed permanently.

70.1 Transfer Qualifications:
One year of permanent or contingent-permanent as a Grade 12 or higher determined to be similar by Civil Service.*

Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

*Consecutive transfers cannot result in an increase of more than two salary grades

Preferred Qualifications:
• Experience with the Statewide Financial System (SFS)
• Detail-oriented
• Excellent organizational and verbal/written communication skills
• Experience with Microsoft Excel
• Ability to initiate and maintain relationships across a diverse set of stakeholders

Duties Description Standard Duties:
As an Office Assistant 3 Calculations, the duties will include but are not limited to the following:
• Process payments, journal vouchers, refunds of appropriations, and voucher corrections in the SFS
• Monitor and reconcile p-card account charges
• Manage/process lease payments
• Communicate and collaborate with agency staff
• Manage voucher audits
• File and archive
• Assist with office functions (audits, check processing, etc.)
•Monitor and reconcile p-card account charges
•Manage/process lease payments
•Communicate and collaborate with agency staff
•Manage voucher audits
•File and archive
•Assist with office functions (audits, check processing, etc.)

Additional Comments To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.

Telecommuting will be discussed in the interview.

Notes regarding position and salary:

If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Travis Serson

Telephone 518-457-1020

Fax EFax: 5184742871@fax.ny.gov

Email Address labor.sm.personnel.jva@labor.ny.gov

Address

Street New York State Department of Labor

State Office Campus, Building 12, Room 561

City Albany

State NY

Zip Code 12240

 

Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by December 22, 2023 and submitted via email to labor.sm.personnel.jva@labor.ny.gov or mailed to the NYS Department of Labor, Personnel Bureau, Building 12, Room 561, State Office Campus, Albany, NY 12240. You must include, Vacancy ID#144963, Office Assistant 3 Calculations – Albany, in the subject line of your email. Failure to do so may result in a delay of processing your application.

Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.

If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Division of Equal Opportunity and Development (DEOD), Building 12, Albany, NY 12240. Phone (518) 457-1984 and/or fax (518) 485-2575.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

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