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Review Vacancy

Date Posted 11/28/23

Applications Due12/08/23

Vacancy ID144965

AgencyCriminal Justice Services, Division of

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $50347 to $61330 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany


Zip Code12210

Minimum Qualifications Preferred Qualifications: Preferred qualifications include: a working knowledge of the criminal justice system; strong organizational, investigatory and evaluative skills; and the ability to work well with others, compile and organize written/numerical reports, and work independently. Preference is given to candidates with criminal justice backgrounds and/or knowledge of sex offender registration laws.

Minimum Qualifications: Permanent service in this title or one year of permanent competitive or 55b/c service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law.

Duties Description The Program Aide will provide technical and administrative support to the Chairperson, the Board members and to the Senior Investigator. The Board makes confidential risk level recommendations regarding sex offenders convicted of New York State registerable offenses as well as offenders relocating to New York from other jurisdictions. This includes offenders from every state in the United States as well as international offenders, offenders in the military and offenders convicted of Federal sex offenses who reside in New York. The Board also provides updated reports in response to modification petitions filed, occasionally provides training on the Risk Assessment Instrument, provides documents in response to FOIL requests, and provides records pursuant to requests made under Article 10 of the Mental Hygiene Law. Specifically, in conjunction with other office staff, the Program Aide will: gather and research information to assist the Senior Investigator with the review of cases; coordinate with the Board and other staff regarding case and information flow as well as other tasks necessary in the Board processes; ensure that recommendations and other information, such as paperwork regarding various legal issues and petitions are forwarded to the appropriate party in an efficient and timely manner pursuant to the Sex Offender Registration Act; obtain criminal histories of offenders; prepare reports which indicate progress/status of assigned cases; utilize the database to input and extract necessary information; receive subpoenas and FOIL requests; and retrieve files to assist the Senior Investigator with the review of cases.

Additionally, the Program Aide will be responsible for handling purchasing and billing for the office. The Program Aide will also coordinate workflow and assignments of lower-level subordinates, thereby assisting in the timely and effective work of the office and the forwarding of pertinent information to the necessary parties under the Act. Extensive interaction with courts, correctional facilities, law enforcement agencies, district attorney’s offices and the general public is required. Having attention to detail, being well-organized and the having the ability to multitask are essential.

Additional Comments An employee telecommuting program is available.

Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, and Inclusion Unit at or (518) 485-1704.

Some positions may require additional credentials or a background check to verify your identity.

Name Mike Rockwell

Telephone (518) 457-5569

Fax (518) 457-4000

Email Address


Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210


Notes on ApplyingPlease send a cover letter and resume to the email address above. Please reference posting #144965 on your cover letter.

DCJS was named to the Times Union’s list of 2017 through 2023 Top Workplaces as voted on by our employees.

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