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Review Vacancy

Date Posted 11/28/23

Applications Due12/13/23

Vacancy ID144969

AgencyFinancial Services, Department of

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53262 to $64693 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address One Commerce Plaza

City Albany

StateNY

Zip Code12257

Minimum Qualifications Preferred Qualifications
• Excellent writing and communication abilities are preferred.
• Should be a self-starter, outgoing, and team oriented.
• Strong attention to detail and organizational skills are a must.
• Ability to work effectively and professionally with higher level management staff is essential.
• Computer proficiency in Microsoft Office Suite, including Outlook, Word, Excel, etc. is a component of the assignment.
• Familiarity with LATS, PayServ, and HRIS is desirable.

Appointment method:
List Appointment: Candidates must be reachable on the Civil Service eligible list for Office Assistant 3 (Human Resources) #37-840.

Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at http://careermobilityoffice.cs.ny.gov/cmo/.

Please Note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.

Duties Description The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.
The Department of Financial Services is seeking candidates for the position of Office Assistant 3 (Human Resources) in the Human Resources Management office in Albany. Duties include, but are not limited to, the following:
• Responsible for the oversight and maintenance DFS’ new employee onboarding program;
o Emails onboarding information and paperwork to new employees;
o Intakes and reviews a variety of HR forms for accuracy and tracks them through approval process;
o Conducts onboardings;
• Maintains and monitors various HR related electronic mailboxes;
• Provides employees and managers with information on and interpretations of the agency’s personnel procedures and policies, the personnel transaction process, attendance rules, employee programs, or other aspects of the personnel system;
• Assists Payroll with processing PayServ transactions and compiling Payroll reports each pay period;
• Reviews timesheets and answers questions and ensures proper guidance to payroll to effectuate accurate payments; and
• Performs various other duties in support of office operations.

Additional Comments Please note that a change in negotiating unit may affect your salary, insurance and other benefits.

Some positions may require additional credentials or a background check to verify your identity.

Name Tess Reepmeyer

Telephone

Fax (518) 402-5071

Email Address tess.reepmeyer@dfs.ny.gov

Address

Street One Commerce Plaza, Suite 301

City Albany

State NY

Zip Code 12257

 

Notes on ApplyingTo Apply: Interested qualified candidates must submit a resume and letter of interest no later than December 13, 2023 to the email address listed below. Please include the Box # (Box OA3 HR-00722) in the subject line of your email to ensure receipt of your application. Email submissions are preferred.
Tess Reepmeyer
Box OA3 HR-00722 New York State Department of Financial Services Office of Human Resources Management One Commerce Plaza, Suite 301 Albany, NY 12257
Email: Tess.Reepmeyer@dfs.ny.gov Fax: (518) 402-5071
All candidates that apply may not be scheduled for an interview
Public Service Loan Forgiveness
Employment with New York State qualifies an individual for Public Service Loan Forgiveness (PSLF). This program forgives the remaining balance on any Direct Student Loans after you have made 120 qualifying monthly payments while working full-time for a U.S. federal, state, local, or tribal government or not-for-profit organization. To learn more about the program and whether you would qualify, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS
Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 473-3130 or via email at response@oer.ny.gov.

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