Minimum Qualifications Candidates must have permanent appointment in an Administrative Assistant 1 NY State classified position or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant 1 Full-Time, Rochester location.
The following candidates may be transfer eligible into the Administrative Assistant Traineeship (a two-phase, two-year promotional program into the Administrative Assistant 1 Salary Grade 11 title):
Office Assistant 1’s who have completed one year in title are eligible to transfer to the Salary Grade 8 – Administrative Assistant Traineeship 1. (Non-Keyboarding titles will be required to take a typing test.)
Office Assistant 2’s who have completed one year in title are eligible to transfer into the Administrative Assistant Traineeship at the first level, second level OR full title, dependent on what coursework they have completed - (Non-Keyboarding titles will be required to take a typing test.)
For full details on the Administrative Assistant Traineeship program, go to the following link: https://www.cs.ny.gov/ssd/Manuals/SPMM/GIBS/GIB19-07.cfm
This is not an entry-level position and you must already have State service or be a past State employee who could be reinstated.
Email Kallee Quill in the Office of Human Resources at email@example.com with any questions regarding the Traineeship.
Duties Description The Administrative Assistant 1 ensures the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; other related activities.
Complete and distribute meeting minutes
Maintain Outlook calendar of the Director of Academic Affairs
Enter Home Health Aid (HHA) student names into Health Commerce System, print certificates, secure signatures, copy the certificates, and deliver to instructor (after each cohort completion).
Update Program Cost/Fees
Enter information in WOIA—Department of Labor Workforce database
Support Academic Affairs Specialist
Support Chairs & Coordinators
Security Guard documents (after each cohort completion
Update Emergency Telephone Tree and Organizational Chart
Manage Time Off/Absence Outlook Calendar
Approve Time and Attendance as directed by Director of Academic Affairs
Check mailbox of Director of Academic Affairs
Answer phone line of Director of Academic Affairs
Assist with Course Scheduling calendar/booklet
Assist with Welcome Center coverage as requested and based upon availability
Assist with Pearson (testing site) on Tuesday; become a certified proctor
Submit approved supply orders for faculty as needed
Available for Instructor/Classroom proctoring as needed
Assist with travel arrangements as needed
Copy, collate, and distribute documents as needed
File documents as needed (hard and electronic copies)
Collect data, gather information for reporting purposes to internal and external agencies/partners as needed
Additional Comments Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references at jobs.hr.brockport.edu by December 13, 2023.
Some positions may require additional credentials or a background check to verify your identity.
Notes on ApplyingRespond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references at jobs.hr.brockport.edu by December 13, 2023.