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Review Vacancy

Date Posted 11/29/23

Applications Due12/19/23

Vacancy ID144996


TitleOffice Assistant 2 (Keyboarding) SG-9 - Admissions

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40193 to $0 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Onondaga

Street Address 1 Forestry Drive

City Syracuse


Zip Code13210

Minimum Qualifications Requirements:
QUALIFICATIONS: Must be reachable on current Civil Service Office Assistant 2 (Keyboarding), SG-9 list or currently hold the title of Office Assistant 2 (Keyboarding), SG-9 or a title from which transfer is appropriate. Candidates may be required to demonstrate that they meet the minimum keyboarding proficiency test.

Duties Description Job Description:
LOCATION/UNIT: Undergraduate Admissions

TITLE/SALARY GRADE: Office Assistant 2 (Keyboarding) SG-9

DURATION: Permanent

SALARY: $40,193 /annually or current salary or reconstructed salary

POSITION DESCRIPTION: Provide support to Undergraduate Admissions with various keyboarding and clerical tasks including:

Serves as the Admissions Office receptionist.
Answer the Office of Admissions telephone lines as well as serve as the college operator.
Greet visitors and their families in a professional manner.
Coordinate appointments for Admissions counselors using Outlook Calendar, schedule campus tours, and make appointments for all on and off campus events.
Primary person to manage the Admissions Calendar, block appointment days, add programs/events as needed.
Interact and assist in managing the student ambassador volunteers as they arrive to give campus tours.
Open and date stamp incoming mail. Scan high school and college transcripts into Slate computer system.
Provide customer service to current students who come to the Admissions Office for assistance with change of major forms or other institutional questions.
Provide overall support and assist with staffing registration for campus events. This responsibility requires employees to work up to 3-4 Saturdays or Sundays throughout the academic year.
Use college information systems to independently process your assigned portion of the undergraduate applicant pool.
Provide assistance with mailings and various other clerical assignments as assigned

Additional Comments Additional Information:
In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY-ESF; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY-ESF University Police at 315-470-6667 or by accessing the following web site:

SUNY ESF is a Smoke and Tobacco Free campus and is dedicated to providing a healthy and safe environment for the entire campus. For more information you can visit our Tobacco and Smoke Free Policy at

SUNY ESF is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at

Application Instructions:
APPLICATION PROCEDURE: Employment application, resume, cover letter and references is required to be submitted on-line at


Approval must be granted by Civil Service prior to filling this position pending clearance of re-deployment roster, transfer list, preferred list, reemployment roster, or placement roster.

Some positions may require additional credentials or a background check to verify your identity.




Email Address


Street 1 Forestry Drive

City Syracuse

State NY

Zip Code 13210


Notes on ApplyingAPPLICATION PROCEDURE: Employment application, resume, cover letter and references is required to be submitted on-line at

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