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Review Vacancy

Date Posted 11/29/23

Applications Due12/13/23

Vacancy ID145011

AgencyHealth, Department of

TitleProgram Aide - 75005

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $50347 to $61330 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address The Bureau of Vital Records

800 North Pearl St

City Menands


Zip Code12204

Minimum Qualifications Transfer: Current NYS Department of Health (DOH) employee with permanent or contingent-permanent competitive service as a Program Aide (G13) OR a NYS employee with one year or more of permanent or contingent permanent, competitive service in a title at or above a (G11) and eligible for transfer to a Program Aide (G13) under section 70.1 of the Civil Service Law.

Provisional: Current NYS Department of Health employee with one year or more of permanent or contingent-permanent, competitive service or 55-b/55-c service in a G-5 or higher clerical, secretarial, keyboarding or paraprofessional** title set in an office environment. Qualifying titles are available at:† Only the title(s) listed is qualifying for this examination(s).

**Only paraprofessional titles in an office environment will be considered qualifying. Service in a direct care title is not qualifying experience.

Examples of non-qualifying titles are: Developmental Disabilities Secure Care Treatment Aide 1; Direct Support Assistant; Food Service Worker 1; Licensed Practical Nurse; Mental Health Therapy Aide; and Security Services Assistant.

Preferred Qualifications: Experience working with computers and databases. Ability to work independently and as part of a team.

Duties Description The Program Aide position will perform a variety of administrative tasks to support the processing and issuance of vital records, such as birth certificates, death certificates, marriage certificates and divorce certificates. The position will perform the following: receive and process requests for Vital Records; verify the identity of the requestor and ensure they are eligible to receive the requested record; issue certified and non-certified copies of vital records; respond to inquiries about vital records and the ordering process; conduct searches of vital records databases; correct errors on vital records; maintain and update vital records databases; and, prepare reports and/or presentations.

Additional Comments This position is located at the David Axelrod Institute and includes free parking.

Full-time, contingent-permanent. Transfer candidates may be asked for their social security number to verify eligibility. If three or fewer NYS DOH promotional candidates respond to this posting, the agency may, at its discreton, nominate a qualified employee for non-competitive promotion under under the provisions of Section 52.7 of the NYS Civil Service Law. Employees must have one year or more of permanent or contingent-permanent service as described above. If certifified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Candidates being considered under this provison must not have either failed to pass, or failed to apply for (if qualified), the last holding of the Agency Program Aide examination, #00-340, held on January 7, 2017. Provisional appointees will be required to apply for and take the next Civil Service examination announced for this title, and achieve a high enough score to be immediately appointable from the resulting eligible list, in order to maintain employment.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit:

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, NMH/PA/75005

Telephone 518-486-1812

Fax 518-4733-395

Email Address


Street Empire State Plaza, Corning Tower, Rm 2217

City Albany

State NY

Zip Code 12237


Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to, with Reference NMH/PA/75005 included in the subject line or by mail to Human Resources Management Group, NMH/PA/75005, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until December 13, 2023.

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