Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 11/29/23

Applications Due12/11/23

Vacancy ID145012

AgencyTransportation, Department of

TitleAdministrative Assistant 1/ Administrative Assistant Trainee 1/Trainee 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $38073 to $55093 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Dutchess

Street Address NYS Dept. of Transportation - Office of Traffic & Safety Group

4 Burnett Blvd

City Poughkeepsie

StateNY

Zip Code12603

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service law.

Qualified permanent Office Assistant 1 and Office Assistant 2 in a qualifying title are encouraged to apply.

If you are not serving in an appropriate keyboarding title, you must pass a typing test prior to appointment.

Duties Description The incumbent will perform professional administrative and staff support under higher level professionals in the Office of Traffic & Safety Group. Duties will include, but are not limited to:

• Responsible for providing administrative assistance to Office Directors including organizing correspondence, scheduling, coordinating meetings, agendas, meeting minutes and ensuring after action items are followed up.
• Perform general data collection/coordination, run and/or update reports, and distribute information.
.
• Perform other office administrative tasks.

ADMINITRATIVE ASSISTANT TRAINEESHIP COURSEWORK REQUIREMENT

Trainees will be required to take eight courses, four mandatory and four electives, in the following administrative support competencies:

• Computer Skills and Technology
• Interpersonal and Customer Relations
• Professionalism and Self-Management
• Verbal and Written Communication

Trainees will be able to take these competencies through The NYS & CSEA Partnership, either through classroom or online training and webinars, or equivalent offering through another entity as determined by the Agency.

The following four administrative support core courses are mandatory and should be completed before advancement or appointment to Administrative Assistant Trainee 2.

Microsoft Word Basics
Customer Service
Organized Office Worker
Successful Business Writing

Failure to complete the required Traineeship-Coursework Requirements prior to completion of the traineeship will result in a termination from the position.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Traffic & Safety Group

Telephone

Fax

Email Address dot.sm.r8.hr.personnel@dot.ny.gov

Address

Street Administrative Services, New York State Department of Transportation, Region 8

4 Burnett Boulevard

City Poughkeepsie

State NY

Zip Code 12603

 

Notes on ApplyingQualified candidates should submit a current resume, titled by last name, with the Vacancy ID and last name in the subject line no later than December 11, 2023

Printable Version