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Review Vacancy

Date Posted 11/29/23

Applications Due12/13/23

Vacancy ID145034

AgencyLabor, Department of

TitleAdministrative Assistant 1/Trainee 1/2 - Syracuse

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $38073 to $55093 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 20%

Workweek Mon-Fri

Hours Per Week 37.50


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Onondaga

Street Address 960 James Street

City Syracuse


Zip Code13203

Minimum Qualifications MINIMUM QUALIFICATIONS:

To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.

Keyboarding proficiency is a minimum requirement for this position. Candidates who have not previously held a keyboarding title must pass a 5-minute typing session and must achieve a speed of 30 words per minute (WPM) with at least 96% accuracy to meet the Civil Service keyboarding standard.

If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications:

Provisional Qualifications:
Current Department of Labor employee with one year of permanent, contingent permanent, or 55b/c service as an Office Assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Only the title listed are qualifying. Qualifying titles are at, The appointed candidate would have to take, pass and be reachable on the next holding of the examination to be appointed permanently.

Reassignment Qualifications:
Current Department of Labor employee with one year of permanent, contingent permanent, or 55b/c service in an Administrative Assistant 1/Trainee 1/2 (formerly Secretary 1) title; if you have less than one year, you must be reachable on the current Administrative Assistant 1 (formerly Secretary 1) eligible list for this location, if one exists.


One year of permanent or contingent permanent service as a Grade 6 or higher determined to be similar by Civil Service Law.

Appointment may be made at a traineeship level (Administrative Assistant Trainee 1, NS eq. Grade 8, and Administrative Assistant Trainee 2, NS eq. Grade 10 leading to Administrative Assistant 1, Grade 11). Candidates appointed to the Trainee 1 level will be required to complete four mandatory courses during the first year of the traineeship and elective courses in the second year of the traineeship in four competency areas. Candidates appointed to the Trainee 2 level will be required to complete the elective courses prior to advancing to full title. The courses are offered to CSEA and M/C employees through the New York State & CSEA Partnership. Trainees will be able to complete the courses either through classroom or online training and webinars. Transfer eligible candidates can complete the required coursework prior to appointment to be eligible for advance placement into the Administrative Assistant Trainee 2 or Administrative Assistant 1.

Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at

For more information about the Administrative Assistant Traineeship, including the course requirements, please visit: .

• Proficiency in Microsoft Office
• Ability to initiate and maintain relationships across a diverse set of stakeholders

Duties Description STANDARD DUTIES:
As an Administrative Assistant 1/ Trainee in the Division of Employment and Workforce Solutions, you would be responsible for providing administrative support. You would establish and implement procedures to maintain an efficient work flow; relieve an official of a variety of routine office details; and perform responsible clerical work. You would also screen and refer telephone calls to the appropriate staff; examine daily mail and personally handle routine correspondence by preparing replies or collecting information for your supervisor’s use in replying; and keep office records and files using a variety of software. You would be responsible for the preparation of a variety of documents, databases, and correspondence.

Additional Comments Notes regarding position and salary:

This position is within the Division of Employment and Workforce Solutions.

Telecommuting opportunities will be discussed at the time of interview.

Position specific job duties may include occasional altered work schedule or job assignments which require availability and willingness to work occasional evenings and/or out-stationed assignments.

If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272,

Some positions may require additional credentials or a background check to verify your identity.

Name Sara Wollaber

Telephone 5184571020

Fax EFax:

Email Address


Street Building 12 W. Averell Harriman State Office Campus Room 561

Room 561

City Albany

State NY

Zip Code 12240


Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by December 13, 2023 and submitted via email to or mailed to the NYS Department of Labor, Personnel Bureau, Building 12, Room 561, State Office Campus, Albany, NY 12240. You must include, Vacancy ID 144034, Administrative Assistant 1 / Trainee – Syracuse - DEWS, in the subject line of your email. Failure to do so may result in a delay of processing your application.

Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.

If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Division of Equal Opportunity and Development (DEOD), Building 12, Albany, NY 12240 (Phone (518) 457-1984 and/or fax (518) 485-2575.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

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