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Review Vacancy

Date Posted 11/29/23

Applications Due12/09/23

Vacancy ID145059

AgencyTemporary and Disability Assistance, Office of

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56355 to $68269 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Division of Legal Affairs

40 North Pearl Street

City Albany


Zip Code12243

Minimum Qualifications Eligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. Information regarding transfer eligibility is available on the Civil Service Career Mobility Office website at


Promotional/Provisional Qualifications: One year of permanent competitive service as a Administrative Assistant 1, Administrative Assistant 1 (Spanish Language), Examination Composition Assistant, Office Assistant 2 (Keyboarding), Office Assistant 2 Keyboarding (Spanish Language), or Law Department Document Specialist.

Non-Competitive Promotion:
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the New York State Office of Temporary and Disability Assistance of our option to conduct a non-competitive promotional examination for the position of Administrative Assistant 2 at the New York State of Temporary and Disability Assistance. If three or fewer interested and qualified promotional candidates respond to this notice, the agency may, at its discretion, nominate a qualified employee for non-competitive promotion.

To qualify, you must have one year of permanent competitive service as an Administrative Assistant 1 or Administrative Assistant 1 (Spanish Language).


Reachable on the appropriate eligible list in Albany.

If contacted for an interview and transferring from a non-keyboarding title you are required to provide proof of passing a keyboarding test at the rate of 30 words per minute corrected with at least 96% accuracy. For the keyboarding test to be valid, it must be within 5 years from the date you passed the test.

Duties Description Duties include but are not limited to:

• Assign and track requests for review and approval of items to staff;

• Maintain record of approvals and ensure that deadlines are met;

• Coordinate appointments/meetings for General Counsel and staff within OTDA, the Governor's Office, and the Attorney General;

• Provide secretarial support to the General Counsel and office staff, including preparing letters, memoranda, records, and other documents as needed, ensuring adherence to established standards and procedures, and performing functions such as scanning, file maintenance, and other administrative tasks;

• Answer incoming calls, make appropriate referrals, take messages, and communicate precisely and promptly with staff and the public;

• Maintain library and staff books by updating as needed;

• Perform functions related to supply handling and ordering;

• Report office maintenance issues to the Bureau of Management Services, follow through to resolution;

• Make entries to the Project Sunlight database as required;

• Assist General Counsel and office staff with travel plans,
vouchers, and other required forms; and

• Provide back-up assistance for the other Administrative Assistants.

Additional Comments You must be a current New York State employee to apply for this position. A full-time, permanent or contingent permanent appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. This position's work hours are 9:00 am to 5:00 pm.

Interested applicants should send an email to and indicate posting #23268A in the subject line. DO NOT USE THE VACANCY ID NUMBER.

Some positions may require additional credentials or a background check to verify your identity.

Name Recruitment Unit

Telephone (518) 402-3991

Fax (518) 474-9374

Email Address


Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243


Notes on ApplyingApplicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.

If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.

In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact OTDA's designee for reasonable accommodation at (518) 474-7284.

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