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Review Vacancy

Date Posted 11/30/23

Applications Due12/15/23

Vacancy ID145090

AgencyHealth, Department of

TitleAdministrative Assistant 1 (Administrative Assistant Trainee) - 46249

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $44957 to $55093 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.50


From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Center for Long Term Care Licensure Planning and Finance, Bureau of Adult Care Facility and Assisted Living Licensure

875 Central Ave

City Albany


Zip Code12206

Minimum Qualifications "Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.*
*Note: Appointment may be made at either the trainee 1 or trainee 2. A new two-year traineeship, (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $38,073 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $42,493) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. Trainees having completed the mandatory coursework prior to appointment may be eligible for appointment to the Trainee 2 level with appropriate approvals. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11."

Preferred Qualifications: Experience developing, implementing and evaluating administrative policies and procedures and filing and communications systems. Strong communication (both written and verbal), organizational, and time management skills. Experience providing administrative support in a team environment and demonstrated ability to manage schedules, and coordinate meetings and deadlines. Experience with SFS (creating Travel Expense Reports), Outlook Calendars, and Microsoft Office Suite (Excel, Work, Teams).

Duties Description The Administrative Assistant 1 will be responsible for overall administrative duties including, establishing office procedures, designing electronic filing systems, implementing Bureau policies and procedures, supporting and maintaining workflow, resolving day-to-day operational problems; coordinating Bureau communications by answering calls, processing and routing mail, monitoring Bureau shared email addressed, assisting with project management and serving as a liaison with other administrator support staff within the Center, as appropriate.

Additional Comments *Free Parking*

The selected candidate will need to take and pass a keyboarding performance test to qualify for appointment.

For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit:

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, BV/AA1/46249

Telephone 518-486-1812

Fax 518-473-3395

Email Address


Street RM 2217, Corning Tower Building, ESP

City Albany

State NY

Zip Code 12237


Notes on Applying Please submit your resume and cover letter, preferably in PDF format, by email to, with Reference BV/AA1/46249 included in the subject line or by mail to Human Resources Management Group, BV/AA1/46249, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.

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