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Review Vacancy

Date Posted 11/30/23

Applications Due12/15/23

Vacancy ID145099

AgencyMental Health, Office of

TitleOffice Assistant 1, - Provisional Opportunity, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $34152 to $42251 Annually

Employment Type Full-Time

Appointment Type Provisional

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany


Zip Code12208

Minimum Qualifications Transfer Opportunity: Candidates must have permanent status as an Office Assistant 1, Grade 6, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law.

55 b/c Opportunity: Candidates must meet the eligibility requirements of the Governor's Program to Hire Individuals and Veterans with Disabilities as described in Civil Service Law § 55b/c. Individuals certified eligible for the 55b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law will also be considered. Please provide a copy of your current letter of eligibility with your response. Information about this program can be found here:

Provisional Opportunity: Candidates do not need to be employed by New York State in order to be eligible for provisional appointment to this position and may apply if they are interested. There are no minimum education or experience requirements for this title.

Candidates appointed provisionally must take the next Civil Service examination for this title and their score must be reachable on the resulting eligible list before they can be permanently appointed. Candidates who do not pass the examination or do not achieve a reachable score may not be retained in the title. At this time, a date for the Office Assistant 1 (Beginning Office Assistant) examination has not been announced.

Duties Description The Office of Mental Health (OMH) is recruiting to fill an Office Assistant 1, Grade 6, position in the Consolidated Business Office’s Consolidated Payroll Services Unit (CPSU) provides comprehensive payroll services for approximately 14,500 employees with a total of 34 facility payrolls, submitted to the Office of the State Comptroller (OSC) on the Institutional payroll cycle.

Duties include, but are not limited to, the following:
•Sort, stamp, and scan mail, keep appropriate records, and re?direct mail as necessary and opening/distributing office mail.
•Monitor e?mail mailboxes and provide information to and answer questions from other staff, other agencies and the public. Refer inquires to appropriate office or individual.
• Provide support to various unit disciplines, by accurately keying data into various databases, software modules, Excel spreadsheets, etc.
• Develop and maintain working relationships with various facility, program, outside control agency (OSC, OGS, SFS, etc.) and vendor contacts.
• Provide phone coverage as needed.
• Assist with special projects in accordance with assigned instructions and timeframes.

Additional Comments The Consolidated Business Office is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Guaranteed covered parking with exclusive employee entrance to office areas is available for $5/month.

Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

This position may be designated 55 b/c and is subject to verification of applicant eligibility.

Some positions may require additional credentials or a background check to verify your identity.

Name Mary Jane McGuire


Fax (518) 486-3897



Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to Please include the title of the position and Vacancy ID #145099 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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