State Office Campus, Building 12
Minimum Qualifications MINIMUM QUALIFICATIONS:
Bachelor’s degree and five years of relevant experience.
Experience in planning and project management, strong organizational skills, experience in a role similar to deputy chief of staff.
• Ability to initiate and maintain relationships across a diverse set of stakeholders.
• Must be a team player and able to work collaboratively with others.
• Excellent interpersonal, presentation and public speaking skills, both practiced and impromptu.
• A solid understanding of how people and organizations go through a change and the change process.
• Ability to clearly articulate messages to a variety of audiences.
• Ability to influence others and move toward a common vision or shift change.
• Resilient and tenacious with a propensity to persevere.
• Forward looking with a holistic approach.
• Ability to work effectively at all levels in an organization.
Duties Description STANDARD DUTIES: The Deputy Chief of Staff is responsible for assisting with the overall operations of the New York State Department of Labor’s Office of the Commissioner and External Affairs. The role will lead the management with a high level of attention to details with an ability to work effectively as part of a team. Must be a resourceful problem-solver and possess strong leadership skills to provide customer-centric service delivery. A strong ability to drive change while improving efficiencies and processes. The position reports directly to the Chief of Staff. The incumbent will:
• Serve as an advisor to the Commissioner and assist the Chief of Staff with the daily operations for the Office of the Commissioner and External Affairs.
• Facilitate and manage the day-to-day operations of the Office of the Commissioner and External Affairs.
• Manage, prioritize, and track requests and all correspondences to the Commissioner from the Governor's Office, the Executive Chamber, and other Agencies to ensure a timely response.
• Review incoming correspondence and assign preparation of response to the Agency subject matter expert or appropriate agency staff. Coordinate the review of correspondence and determine the appropriate authorizing signature and approvals required for each response.
• Manage and direct administrative staff on scheduling matters.
• Curate opportunities and optimizing the schedule to reflect Department priorities.
• Triage scheduling requests.
• Ensure the efficient management of the Commissioner’s time and travel.
• Ensure that appointments are confirmed, and that the Commissioner has detailed daily itineraries, including necessary contact information, event locations, logistics.
• Provide clear and succinct direction to staff attending Department events on behalf of the Commissioner.
• Plan for upcoming meetings by preparing the agenda and when necessary direct staff to produce briefing materials.
• Participate in briefing meetings with the Commissioner.
• Manage, track and delegate commitments made by the Commissioner in meetings and calls to ensure they are completed within the promised time frames. Troubleshoot priority requests. Direct agency administrative staff to input daily correspondence and meeting/event requests into tracking tools for appropriate action.
• Travel with and staff the Commissioner at various community events.
• Oversee and assist the Chief of Staff with the development of the schedule for the Commissioner.
• Assist with management of and timely dissemination of information from the Commissioner to Executive and Director level staff.
• Assist the Commissioner and Chief of Staff with external stakeholder relationship building, including the timely response to issues raised.
• Provide direction and recommendations to solve complex operational issues and problems in the Office of the Commissioner.
• Independently manage multiple tasks and projects with competing priorities and deadlines.
• Prioritize communications and opportunities from external and internal sources.
• Provide professional and courteous service to all customers, partners, and staff.
• Handle special projects as required or requested.
Some positions may require additional credentials or a background check to verify your identity.
Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by December 28, 2023 and submitted via email to email@example.com or mailed to the NYS Department of Labor, Personnel Bureau, Building 12, Room 561, State Office Campus, Albany, NY 12240. You must include, Vacancy ID #145126, Project Coordinator/Deputy Chief of Staff - Albany - New York City, in the subject line of your email. Failure to do so may result in a delay of processing your application.
Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.
New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.
If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Division of Equal Opportunity and Development (DEOD), Building 12, Albany, NY 12240. Phone (518) 457-1984 and/or fax (518) 485-2575.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at firstname.lastname@example.org.