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Review Vacancy

Date Posted 11/30/23

Applications Due01/03/24

Vacancy ID145147

AgencyLabor, Department of

TitleAdministrative Assistant 1/ Trainee 1/2 - Albany

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $44957 to $55093 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Department of Labor

Harriman State Campus Building 12

City Albany

StateNY

Zip Code12240

Minimum Qualifications If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications:

To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.

REASSIGNMENT QUALIFICATIONS: Current Department of Labor employees with one year of permanent, contingent permanent, or 55b/c service in an Administrative Assistant 1 (formerly Secretary 1); if you have less than one year, you must be reachable on the current eligible list for this location, if one exists.

70.1 TRANSFER QUALIFICATIONS: One year of permanent or contingent permanent service as a Grade 6 or higher determined to be similar by Civil Service Law. Keyboarding proficiency is a minimum requirement of this position. Candidates who have not previously held a keyboarding title must pass a 5-minute typing session with a speed of 30 words per minute with at least 96% accuracy.

Note: For 70.1 transfers, a comprehensive list of titles approved for transfer to Administrative Assistant 1/Trainee 1/2 is available through Civil Service GOT-IT available at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

Appointment may be made at a traineeship level (Administrative Assistant Trainee 1, NS eq. Grade 8, and Administrative Assistant Trainee 2, NS eq. Grade 10 leading to Administrative Assistant 1, Grade 11). Candidates appointed to the Trainee 1 level will be required to complete four mandatory courses during the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas. Candidates appointed to the Trainee 2 level will be required to complete four elective courses prior to advancing to full title. The courses are offered to CSEA and M/C employees through the New York State & CSEA Partnership. Equivalent coursework may be accepted in lieu of these courses as determined by the Department of Labor (DOL). Trainees will be able to complete the courses either through classroom or online training and webinars, or equivalent offerings through another entity as determined by the agency.



Duties Description As an Administrative Assistant 1 assigned to DOL Internal Audit division, you will work independently and be responsible for providing administrative and office support to internal audit.

Responsibilities include, but are not limited to:

•Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals.
•Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons.
•Schedule and confirm appointments and meetings for internal audit and control staff, clients, and internal/external customers. This includes requests for conference room reservations, equipment, etc.
•Take meeting minutes, and/or prepare materials for meetings.
•Monitor the shared mailbox and answer routine inquiries.
•Maintain the shared office calendar including adding remote workdays for staff members, due dates for external audit liaison work, and tracking daily work schedules.
•Act as the Information Resource Representative (IRR) for the Office of Internal Audit and Control. The IRR responsibilities are to:
a.Request assistance with technology related issues.
b.Request Information Technology Equipment installations.
c.Request a new State Financial System (SFS) account or an SFS account password reset.
d.Request assistance with SLMS or training needs.
e.Request assistance with Payroll Time and Attendance/LATS.
•Assist with Personnel Program Liaison duties.
•Assist with external liaison duties as needed.


Additional Comments Candidates with no previous state service will begin at the starting rate of the salary range listed above.

Telecommuting will be discussed during the interview.

If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Travis Serson

Telephone 5184571020

Fax EFax: 5184742871@fax.ny.gov

Email Address labor.sm.personnel.jva@labor.ny.gov

Address

Street State Office Campus, Building 12

1220 Washington Ave

City Albany

State NY

Zip Code 12240

 

Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by January 3, 2024 and submitted via email to labor.sm.personnel.jva@labor.ny.gov or mailed to the NYS Department of Labor, Personnel Bureau, Building 12, Room 561, State Office Campus, Albany, NY 12240. You must include, Vacancy ID 145147 , Administrative Assistant 1 – Albany, in the subject line of your email. Failure to do so may result in a delay of processing your application.

Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.

If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Division of Equal Opportunity and Development (DEOD), Building 12, Albany, NY 12240 (Phone (518) 457-1984 and/or fax (518) 485-2575.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at response@oer.ny.gov.

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