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Review Vacancy

Date Posted 12/01/23

Applications Due12/15/23

Vacancy ID145229

AgencyHealth, Department of

TitleAdministrative Assistant 1- 00920

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $44957 to $55093 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address DOH Fiscal Management Group/Bureau of Accounts Management

Empire State Plaza, Corning Tower

City Albany


Zip Code12237

Minimum Qualifications Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.*
*Note: Appointment may be made at either the trainee 1 or trainee 2. A new two-year traineeship, (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $38,073 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $42,493) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. Trainees having completed the mandatory coursework prior to appointment may be eligible for appointment to the Trainee 2 level with appropriate approvals. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.

Preferred Qualifications: The preferred candidate must be able to work with a diverse group of professionals; have strong organizational and communication skills (written and verbal), strong attention to detail, and a desire to contribute in a team-oriented environment. The preferred candidate must be able to manage and organize multiple tasks in a fast-paced office setting; knowledge of office administration; proper grammar, punctuation, spelling, and business communications and have proficient computer skills; including experience using Microsoft Office products.

Duties Description Within the Bureau of Accounts Management (BAM) Revenue Unit, the Administrative Assistant 1 will provide support for BAM Revenue managers, ensure efficient office operations, and help provide for adequate resources in support of program objectives. Duties may include but not be limited to:
- Document and prepare remote deposits of incoming checks and payments from DOH Programs, and communicate status back to Program upon executed deposit;
- Monitor Unit BML, distributing emails to the appropriate Revenue Unit staff;
- Oversee Marriage License Fee Collections from NYS municipalities, update payment information into databases, and report statuses up to Unit Manager on a weekly basis;
- Use various information technology applications such as email, database, spreadsheets and word processing applications;
- Create, maintain, and enter information into spreadsheets and databases;
- Open, read, route, and distribute incoming mail or other materials and answer routine inquiries;
- Prepare and package correspondence to go to outside orgainzations and individuals; and
- Photocopy, scan and file documents.

Additional Comments For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit:

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, MVS/AA1/00920

Telephone 518-486-1812

Fax 518-473-3395

Email Address


Street Empire State Plaza, Corning Tower, Rm 2217

City Albany

State NY

Zip Code 12237


Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to, with Reference MVS/AA1/00920 included in the subject line or by mail to Human Resources Management Group, MVS/AA1/00920, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.

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