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Review Vacancy

Date Posted 12/01/23

Applications Due01/01/24

Vacancy ID145267

AgencyPeople With Developmental Disabilities, Office for

TitleAdministrative Assistant 1/Trainee

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $44957 to $55093 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

"Other" Explanation To be discussed

Hours Per Week 37.5

Workday

From 12 AM

To 12 AM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Schenectady

Street Address Capital District DDSO

500 Balltown Road

City Schenectady

StateNY

Zip Code12304

Minimum Qualifications MINIMUM QUALIFICATIONS:

Candidates must be reachable for appointment on the current Civil Service Eligible List for this title.

OR
Candidates must have one year of permanent service in the posted title (or Secretary 1) and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of Civil Service Law.

OR

Candidates must have one year of permanent competitive or 55b/c service in a title SG-9 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND must have completed all required mandatory and elective coursework (Administrative Assistant Traineeship | NYS & CSEA Partnership (nyscseapartnership.org)).
Administrative Assistant Trainee 1:
Transfer: Candidates must have one year of permanent competitive or 55 b/c service in a title SG-6 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.

Administrative Assistant Trainee 2:

Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-8 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory coursework (Administrative Assistant Traineeship | NYS & CSEA Partnership (nyscseapartnership.org)).

*If transferring from a non-keyboarding title, must pass a keyboarding test.

Duties Description *Hours to be discussed at interview

*Telecommuting to be discussed at interview

PRIMARY DUTIES AND RESPONSIBILITIES:

Administrative Assistant positions establish office procedures; design filing systems; implement policies and procedures; maintain efficient workflow; resolve day-to-day operational problems; respond to phone calls; sort paper and electronic mail; organize, expedite and follow up on projects; and coordinate information flow by acting as liaison among executives, staff, other employees and the public. Levels in this series are distinguished by an overall evaluation of the following factors: breadth of duties performed; independence of operation; reporting relationship; size and scope of office; and supervisory responsibilities.

Under the supervision of the Treatment Team Leader for Incident Review Regulatory Compliance, the Administrative Assistant 1 would perform clerical and office support work adhering to State Regulations and ensuring privacy of protected personal health information. Examples of these duties may include keeping records; assisting in the preparation of documents for the Special Review Committee Chair; aiding with data entry for the Incident Review Coordinator; retrieving, compiling, and organization of information; and answering telephones/email. Completion of monthly status reports and reviews, and analysis for annual trending reports. The incumbent would be expected to correspond with the field and interested parties to ensure incidents are closed within regulation timeframes. Duties include but are not limited to:

• Setting up and managing paper and electronic filing systems related to incident management.

• Using various information technology applications such as email, database, spreadsheets and word processing applications for tracking and trending related to part 624/625 regulations and Jonathan’s Law.

• Creating, maintaining, and entering information into spreadsheets and databases. Analyzing data monthly and annually for trending and issues.

• Maintaining scheduling and event calendars for SRC and Incident Review. Scheduling and confirming appointments for supervisor.

• Coordinating conferences, meetings, or special events, such as training or interviews for incident review.

• Completing forms in accordance with agency procedures.

• Composing, typing, and distributing meeting notes, correspondence, and reports.

• Other duties as assigned

LinkedIn: https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all


#LI-SB2

Additional Comments ADDITIONAL QUALIFICATIONS:

• Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section 120.27 of the Region 3 Policy Manual. Please e-mail capital.district.human.resources@opwdd.ny.gov if you have you need help determining if this policy applies to you.

• CAPA: Must be cleared by the NYS Central Register for Child Abuse and Maltreatment if position requires working with minors and not previously cleared.

• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Reasonable Accommodation Unit at (518) 486-7222 or e-mail at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

• For CSEA positions: Local Bidding Agreements, and previously approved vacation/holiday time will be honored in the new assignment.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.

• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.

• OPWDD is an Equal Opportunity/Affirmative Action Employer.

• OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas, and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs.

APPLICATION PROCEDURE:
Please submit cover letter and resume to:

Capital District DDSO
Human Resources Office
Building 1
500 Balltown Road
Schenectady, New York 12304
Phone: 518-388-0838
Fax: 518-370-7536
Email: CapitalDistrict.Careers@opwdd.ny.gov

*Please reference EOA #23-1615 in all correspondence.


Some positions may require additional credentials or a background check to verify your identity.

Name Capital District DDSOO-Office of Human Resources

Telephone 518-388-0838

Fax 518-370-7536

Email Address CapitalDistrict.Careers@opwdd.ny.gov

Address

Street Capital District DDSO

500 Balltown Road

City Schenectady

State NY

Zip Code 12304

 

Notes on ApplyingAPPLICATION PROCEDURE:
Please submit cover letter and resume to:

Capital District DDSO
Human Resources Office
Building 1
500 Balltown Road
Schenectady, New York 12304
Phone: 518-388-0838
Fax: 518-370-7536
Email: CapitalDistrict.Careers@opwdd.ny.gov

*Please reference EOA #23-1615 in all correspondence.

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