Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.

Review Vacancy

Date Posted 12/02/23

Applications Due12/17/23

Vacancy ID145300

AgencyAttorney General, Office of the

TitleAdministrative Assistant 2 (Provisional)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56355 to $68269 Annually

Employment Type Full-Time

Appointment Type Provisional

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? Yes

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County New York

Street Address Office of the New York State Attorney General

28 Liberty Street

City New York

StateNY

Zip Code10005

Minimum Qualifications For Permanent Appointment: Reachable on the Department of Civil Service Eligible list for Administrative Assistant 2 (formerly Secretary 2) OR permanent or contingent permanent status as an Administrative Assistant 2 OR eligible to transfer.

For Provisional Appointment: Current NYS employee with one year of permanent service in a following title, may be appointed on a provisional basis: Examination Composition Assistant, Keyboard specialist 2, Keyboard Specialist 2 (Spanish Language), Keyboard Specialist 3, Law Department Document Specialist, Office Assistant 2 Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), Secretary 1/ Administrative Assistant 1, Secretary 1/Administrative Assistant 1 (Spanish Language), or Senior Data Entry Machine Operator.

Note: Provisional appointments are made pending an exam and will be revoked if the selected candidate is not immediately reachable on the eligible list resulting from the next holding of the exam.

Duties Description This position is in our Federal Appeals & Habeas Corpus Bureau in our NYC office.

• Prepares briefs and memoranda of law for filling: formats briefs and memoranda, including page numbers, preparing tables of contents, tables of authorities when appropriate, cite checking and proofreading.

• Processes responses to federal habeas petitions: accurately scans voluminous state court records; determines proper federal district court filing requirements; prepares cases for filing under seal when appropriate; Bates stamps or redacts records accurately.

• Timely reviews incoming mail; timely and accurately logs mail into NY Matters and other databases as appropriate; enters accurate due dates or adjourned dates; timely directs mail to appropriate recipient; exercises sound judgment in evaluating incoming mail to determine appropriate action.

• Conscientiously maintains correct and up-to-date court deadlines and court appearance dates in NY Matters; timely reminds AAGs each week of upcoming due dates and court dates, and promptly and accurately logs any adjournments or new deadlines for inclusion in the following week's reports; compiles monthly reports of legal filings by the AAGs, including the number of habeas petitions and appellate briefs filed.

• Promptly and accurately prepares letters to courts and District Attorneys’ Offices for signature.

• Opens new cases in NY Matters, prepares case assignment sheets, and forwards new cases and assignment sheets to the appropriate staff.

• Answers bureau telephone and directs calls accordingly.

• Serves as liaison to service providers and vendors (i.e., Xerox) and to OAG Administration for service and supply needs; reserves conference rooms.

• Assists with promptly and accurately proofreads drafts, prepares tables of contents and authorities, and checks citations using appropriate software; promptly and correctly assembles record on appeal/appendix; transmits exhibits to court when necessary; timely produces filings in form and quantities required by court rules; checks documents to be filed for legibility, completeness, and accuracy; arranges for filings to be made in timely fashion; tracks delivery of filings as appropriate.

• Assists with communicating with courts about pending matters: effectively and professionally communicates with staff in courts, other agencies and defense counsels' offices; timely and accurately reports on such contacts as warranted.

• Assists with the maintenance of accurate files on state criminal appeals matters.

• Assists with making arrangements for attorney travel that conform to agency rules.

Additional Comments Candidates from diverse backgrounds are encouraged to apply. The OAG is an equal opportunity employer and is committed to workplace diversity.

As an employee of the OAG, you will join a team of dedicated individuals who work to serve the people of our State through a wide variety of occupations. We offer a comprehensive New York State benefits package, including paid leave, health, dental, vision, and retirement benefits, and family-friendly policies. Additionally, the OAG offers a robust Workplace Flexibilities Program with multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources

Telephone (518)776-2500

Fax (518)915-7754

Email Address HR.Recruitment@ag.ny.gov

Address

Street Office of the New York State Attorney General

The Capitol

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingCurrent state employees who meet the minimum qualifications as stated may submit a cover letter and resume. The preferred method of application is via email to HR.Recruitment@ag.ny.gov. Please indicate Vacancy ID #145300 in the subject line and be sure to indicate how you qualify.

Printable Version