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Review Vacancy

Date Posted 12/04/23

Applications Due06/05/24

Vacancy ID145354

AgencyPeople With Developmental Disabilities, Office for

TitleAdministrative Assistant 1 or Trainee 1/Trainee 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $44957 to $55093 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Rockland

Street Address 7 Wilbur Road

Human Resources

City Thiells


Zip Code10984

Minimum Qualifications • Candidates must be employed by New York State to be eligible to apply for this position.

• Eligible List Appointment to Administrative Assistant 1: Candidates must be reachable on the Administrative Assistant 1 or Administrative Assistant Trainee 1 eligible list. If you are on the eligible list for Administrative Assistant 1 or Administrative Assistant Trainee 1, you may receive a canvass letter. You must complete and return the canvass letter as instructed.

• Candidates must have permanent status as an Administrative Assistant 1 (formerly Secretary 1), Grade 11, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law to the Administrative Assistant 1 title; OR be eligible to transfer via Section 70.1 of the Civil Service Law into the trainee levels (Administrative Assistant Trainee 1 or 2). In order to be eligible for a 70.1 transfer, candidates must have one year of permanent competitive or 55b/c service in a qualifying Grade 6 to 13 title.

• Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

• A two-year traineeship (Administrative Assistant Trainee 1 & 2, NS=Grade 8 & 10) leading to Administrative Assistant 1, Grade 11, was approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11.$44,957 - $55,093

Trainee 1 equal to Grade 8 ($38,073)
Trainee 2 equal to Grade 10 ($42,493)

• Management reserves the right to determine the number of qualified candidates to be interviewed.
• Preference will be given to individuals with experience in the above-mentioned areas.
• At the time of offer, you must be ready to accept or decline the position.

Duties Description • Typing various correspondence.
• Scheduling interviews, meetings, and tests.
• Reviewing outgoing/in-coming correspondence and reports to determine their significance.
• Receive and prepare responses to letters, calls and visitors concerning program policies and inquiries.
• Prepare reports using various programs, research background information, transmit instructions, and conduct follow-up.
• Assists Administrators by conducting background checks for new employees.
• Maintains various spreadsheets using various programs.
• Maintain employee files.
• Other duties as assigned.

Details to be discussed at interview.

Additional Comments • For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• #LI-KF1
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office at (518) 473-9689 or Email at: to obtain information and RA forms.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Some positions may require additional credentials or a background check to verify your identity.

Name DDSO - OPWDD - Region 4

Telephone 845-947-6000 Option 3 Option 5

Fax 845-947-6189

Email Address


Street 7 Wilbur Road

Human Resources

City Thiells

State NY

Zip Code 10984


Notes on ApplyingPlease reference EOA Posting # 23-019RR in all correspondence.

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