Alfred E. Smith Building
Minimum Qualifications Contract Management Specialist 1, SG-18: Reachable on the current PCO Select eligible list; OR Permanent service in this title or one year of permanent competitive or 55-b/c service in a title SG-16 or higher and otherwise eligible for transfer under Civil Service Law.
Contract Management Specialist Trainee: Reachable on the current PATT or PCO eligible list; OR one year of permanent service in a title allocated to G-11 or higher and otherwise eligible for transfer; OR to qualify for a 70.4 transfer, one year of service in a title allocated to SG-11 or higher and a bachelor’s degree in addition to a current or past standing on the PATT, PCO, PCT or PMI eligible lists.
Candidates appointed at the Trainee 1 level will need to successfully complete a two-year traineeship before advancing to the Contract Management Specialist 1, SG-18 level.
Duties Description The duties of this position will include, but are not limited to, the following:
• Assisting with coordinating the solicitation, evaluation and awarding of grants through a variety of procurement methods, such as RFAs, IFBs, Sole/Single Source procurements etc.;
• Following up on proposed contracts throughout the approval process with internal reviewers and external approval agencies;
• Assisting with developing and updating contract materials, reports and instructions, and policies and procedures for use by grant-funded programs;
• Reviewing budget modifications and contract amendments to determine the impact on the contract and to ensure continued compliance with applicable regulations;
• Monitoring the voucher payment process for assigned contracts;
• Overseeing the review and approval of all grant-funded programs’ contract quarterly performance reports;
• Examining quarterly expenses for compliance with federal and state requirements;
• Approving program transactions including vouchers for payment, subcontracts, leases, equipment purchases and dispositions, and travel requests;
• Planning and conducting site visits of grant-funded programs to ensure compliance with contract requirements and federal and state guidelines;
• Assisting Victim Assistance Programs in identifying allowable services/expenses under federal Victims of Crime Act (VOCA) guidelines;
• Assisting Victim Assistance programs in helping victims of crime;
• Drafting reports, analyses and correspondence as required for federal, state, agency, and departmental purposes; and
• Working closely with other agency departments, federal and state agencies, and grant-funded programs to effectively accomplish the responsibilities of the position.
Additional Comments Local and overnight travel required throughout the entire state of New York for the conducting of site visits at funded programs.
OVS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion. Candidates from diverse backgrounds are encouraged to apply.
REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity and Inclusion Unit at DEI@dcjs.ny.gov or (518) 485-1704.
Some positions may require additional credentials or a background check to verify your identity.
Alfred E. Smith Building