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Review Vacancy

Date Posted 12/04/23

Applications Due01/31/24

Vacancy ID145369

AgencySenate, NYS

TitleExecutive Assistant

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $55000 to $65000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 35

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address State Capitol Building

State Street and Washington Avenue

City Albany

StateNY

Zip Code12224

Minimum Qualifications Minimum requirements include:
•2+ years of scheduling experience
•2+ years of administrative support experience
•Proficiency at Microsoft Office Suite, Teams, Outlook, Google Docs, Google Calendar
•Valid driver’s license
•High school degree or equivalent

Candidates must have the ability to work a flexible schedule that can include long hours, and nights in a highly dynamic environment.

Additionally, the idea candidate will possess the following competencies:
•Highly professional and customer-focused attitude/approach
•Exemplary organizational skills and focus on detail
•Ability to assimilate new information readily
•Strong interpersonal and verbal communication skills
•Ability to manage and prioritize multiple, time-sensitive tasks simultaneously
•Strong desire and knowledge of performing administrative duties

Duties Description The New York State Senate is currently seeking astute, diplomatic, and dedicated individual to fill a full time position as an Executive Assistant at the State Capitol in Albany.

The duties and responsibilities include, but are not limited to the following:

•Screening incoming calls, forwarding calls to the appropriate staffer using proper judgment, and taking complete messages when necessary
•Plan, organize and schedule daily appointments and priorities, while anticipating any issues that may arise and identifying appropriate solutions
•Follow up with all parties (high-level officials, organizations, unions, advocates) to confirm meetings, appointments, and cancellations
•Order and replenish office supplies
•Conduct other duties as instructed and/or necessary in order to help keep the office performing at an efficient level in a high-speed environment
•Log in all incoming and outgoing mail and incoming telephone calls

Additional Comments Salary range is $55,000 to $65,000, commensurate with education and experience.

Interested candidates should submit a cover letter and a resume to jobs@nysenate.gov. Submissions that do not include a cover letter will not be considered.

This recruitment will remain open until filled.

Benefits:
•Dental insurance
•Employee assistance program
•Flexible spending account
•Health insurance
•Life insurance
•Paid time off
•Parental leave
•Retirement plan
•Tuition reimbursement
•Vision insurance
•Wellness Program

The New York State Senate is an Equal Opportunity employer: we do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.

Some positions may require additional credentials or a background check to verify your identity.

Name Hiring Coordinator

Telephone n/a

Fax n/a

Email Address jobs@nysenate.gov

Address

Street State Capitol Building

State Street and Washington Ave

City Albany

State NY

Zip Code 12247

 

Notes on ApplyingInterested candidates should submit a cover letter and a resume to jobs@nysenate.gov. Submissions that do not include a cover letter will not be considered.

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