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Review Vacancy

Date Posted 12/04/23

Applications Due01/31/24

Vacancy ID145371

AgencySenate, NYS

TitleAccounts Payable Clerks

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade04

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $30000 to $34000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 35


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

City Albany


Zip Code12247

Minimum Qualifications Qualified candidates will possess the following experience and competencies:
•Associate’s degree is preferred, but not required
•Detail-oriented individual with initiative
•Organized and able to multi-task
•Able to work independently, with minimal supervision as well as with others; team player
•Familiarity with the NYS Financial Management System (SFMS) is preferred, but not required
•Familiarity with EXCEL is preferred

Duties Description The New York State Senate is seeking motivated, organized and detail-oriented individuals to fill two Accounts Payable Clerk positions in the Fiscal Office. The professionals in this position will work closely with our Purchasing, Receiving, and Operations departments to ensure that the integrity of the Senate's defined financial procedures are followed and adhered to. These individuals will be required to interact with vendors and numerous Senate offices daily to discuss and resolve issues with invoices, answer questions, and solicit required documents.

The primary duties and responsibilities of this position include:
•Review and process incoming vendor invoices for accuracy, ensure required authorizations, signatures, receiving and supporting documents are in order
•Provide administrative support to office staff and management as needed
•Maintain organized files and records on all processed Purchase Orders, Invoices and Payment Vouchers according to Senate guidelines
•Interact professionally with other vendors, Senate members and office staff as well as representatives from other state agencies to resolve any issues and/or inquiries

Additional Comments Full time (35 hour work week) Office Hours - 9:00 AM - 5:00 PM

Salary is $30,000 to $34,000 per year, commensurate with education and experience.

Interested candidates should submit a cover letter and resume to Submissions without both will not be considered.

This recruitment will remain open until filled.

•Dental insurance
•Employee assistance program
•Flexible spending account
•Health insurance
•Life insurance
•Paid time off
•Parental leave
•Retirement plan
•Tuition reimbursement
•Vision insurance
•Wellness Program

The New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.

Some positions may require additional credentials or a background check to verify your identity.

Name Hiring Coordinator

Telephone n/a

Fax n/a

Email Address


Street 80 South Swan Street

City Albany

State NY

Zip Code 12247


Notes on ApplyingInterested candidates should submit a cover letter and resume to Submissions without both will not be considered.

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