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Review Vacancy

Date Posted 12/05/23

Applications Due12/20/23

Vacancy ID145394

AgencyMental Health, Office of

TitleContract Management Specialist 2 – Two Positions, Central Office;

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $81705 to $103350 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany


Zip Code12229

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent status as a Contract Management Specialist 2, Grade 23, and be eligible for lateral transfer; OR be eligible for transfer via Section 52.6 or Section 70.1 of the Civil Service Law.

Duties Description The Office of Mental Health (OMH) is recruiting to fill two Contract Management Specialist 2, Grade 23, positions within the Office of Financial Management, Community Budget and Financial Management Group. The Contract Management Specialist 2 positions will be assigned to the Contracts and Claims Section. The incumbents will be responsible for contract management functions, including procurements, contract processing, contract and County approval letter payments, and annual contract and county closeout reconciliations, in support of OMH’s $2.3 billion Aid to Localities funding for support community based mental health programs statewide.

Duties to be performed may include, but are not limited to, the following:

• Administer the contract procurement process, including drafting RFP’s, facilitating the bidding process, and preparing procurement records for the Office of State Comptroller’s review and approval.

• Ensure all payments to counties based on the approved spending plan are processed in a timely manner.Review contracts to ensure appropriate guidelines, rules and regulations are met and adhered to, and all required approvals are obtained in accordance with State and agency polices.

• Execute contract activities for non-residential programs/funding sources including preparing base level budget estimates for the budget request, analyzing policy changes and savings proposals for the Executive Budget, and developing fiscal estimates for legislation or program initiatives.

• Administer all budget implementation and spending plan activities for non-residential programs/funding assignments including spending plan updates to the OMH Aid to Localities Financial System (ALFS) by program, at the county/provider level of detail, and reviewing for consistency with the Enacted Budget.

• Perform contract and county approval letter annual close-out reconciliations using ALFS; identify overpayments to be recovered in subsequent periods.

• Conduct training sessions for staff from providers, county mental health departments, and OMH field offices on various contract procedures and policies.

• Participate in workgroups which are established to develop and evaluate changes in methodologies for financing the provision of mental health services.

• Conduct periodic internal control updates and testing.

• Participate in Statewide Financial System (SFS) Workgroups to update and maintain the data linkage between OMH's Aid to Localities Financial System and SFS.

• Respond to telephone calls and e-mails from counties and providers regarding a wide range of contract related questions relating to non-residential programs.

• Supervise lower level staff. Delegate assignments and encourage teamwork. Conduct performance reviews

Additional Comments Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

Name Kimberly Chapman


Fax (518) 486-3897



Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to Please include the title of the position and Vacancy ID #145394 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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