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Review Vacancy

Date Posted 12/05/23

Applications Due12/20/23

Vacancy ID145399

AgencyMental Health, Office of

TitleContract Management Specialist 1/Contract Management Specialist Trainee, Four positions - Central Office;

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $63108 to $80248 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany


Zip Code12229

Minimum Qualifications To be considered for appointment, candidates must be eligible for reassignment or transfer in accordance with Civil Service Law OR be reachable on the appropriate Civil Service eligible list.

Candidates must have permanent status as a Contract Management Specialist, Grade 18, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 or 52.6 of the Civil Service Law into the Contract Management Specialist 1 or Contract Management Specialist Trainee level.

Individuals certified eligible for the 55b/c program under the Governor’s Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law AND possess a Bachelor’s degree will also be considered. Please provide a copy of your eligibility letter with your response.

Candidates with a score of 100 or higher on the current 2023 PCO eligible list who are interested in this vacancy are encouraged to apply. Please provide a copy of your test score with your response.

Duties Description The Office of Mental Health (OMH) is recruiting to fill four Contract Management Specialist 1, Grade 18, positions within the Office of Financial Management, Community Budget and Financial Management Group. These positions will be assigned to the Contracts and Claims Section. Under the direction of a Contract Management Specialist 2, the incumbents will administer contracts and procurements for community-based mental health services throughout New York State.

Duties to be performed may include, but are not limited to, the following:

• Develops contract documents for contractor review and submission prior to final execution;

• Tracks the status of contracts and provider electronic budget submissions for compliance with NYS prompt contracting requirements, compiling summary data for principals;

• Oversees Issuance of Prompt Contracting suspension notices to providers with outstanding contract documents to facilitate timely payment to providers;

• Compiles data and prepares annual Prompt Contracting Report;
Reviews, submits, and tracks the final contract documents to the Attorney General's Office and OSC for execution, addressing inquiries and concerns as needed;

• Responsible for completing amendment reconciliation worksheets required for amendment contracts submitted to OSC;

• Responsible for creating and publishing Grants Gateway contract opportunities on a biannual basis;

• Responsible for building and issuing new contracts into the Grants Gateway;

• Create and update contract team procedures as needed;

• Maintain and organize contract information and workflow using the Contract Team Tracker;

• Oversee archiving of financial records in accordance with OMH’s record retention policies;

• Assist in review and correction of ALFS bulkload errors;

• Facilitates Requests for Proposals (RFPs), and other related procurement documents, as needed.

• May supervise lower level positions assigned to the contract team;

Additional Comments The salary listed applies to candidates appointed to Contract Management Specialist 1, SG-18. The salary for candidates appointed to Contract Management Specialist Trainee 1 starts at $47,925 and, for current New York State employees, is based on the candidate’s salary at the time of hire.

Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

Name Kimberly Chapman


Fax (518) 486-3897



Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to Please include the title of the position and Vacancy ID #145399 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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