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Review Vacancy

Date Posted 12/05/23

Applications Due12/20/23

Vacancy ID145420

AgencyMental Health, Office of

TitleContract Management Specialist 1/Contract Management Specialist Trainee, Two positions - Central Office;

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $63108 to $80248 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany


Zip Code12229

Minimum Qualifications To be considered for appointment, candidates must be eligible for reassignment or transfer in accordance with Civil Service Law OR be reachable on the appropriate Civil Service eligible list.

Candidates must have permanent status as a Contract Management Specialist, Grade 18, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 or 52.6 of the Civil Service Law into the Contract Management Specialist 1 or Contract Management Specialist Trainee level.

Individuals certified eligible for the 55b/c program under the Governor’s Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law AND possess a Bachelor’s degree will also be considered. Please provide a copy of your eligibility letter with your response.

Candidates with a score of 100 or higher on the current 2023 PCO eligible list who are interested in this vacancy are encouraged to apply. Please provide a copy of your test score with your response.

Duties Description The Office of Mental Health (OMH) is recruiting to fill two Contract Management Specialist 1, Grade 18, positions within the Adult Community Care Group. Under the direction of a Contract Management Specialist 2, the incumbents will be assigned to the Housing Development and Support, Capital Management Unit. The incumbents will be responsible for coordinating with the Division of Budget on funding requests, executing capital contracts, and coordinating payments on new housing and Comprehensive Psychiatric Emergency Program (CPEP) development. The incumbents will perform contract management duties as well as provide contract related guidance to agency staff.

Specific duties include, but are not limited to, the following:

• Collaborate with internal stakeholders to draft, issue, and review Requests for Proposals (RFPs) statewide

• Prepare reports and recommendations for contract approval including:
o Draft written responses to interested parties on contract awards and contract status.
o Prepare contract documents for signature and forward to contractor for signature.
o Follow up on proposed contracts throughout the approval process with internal reviewers and external approval agencies, including the Office of State Comptroller.
o Serve as a liaison to control agencies to address questions and concerns to assure contract approvals.
o Process purchase orders and construction contracts.
o Monitor contract expenditures and spending plans. Advise supervisor of more complex problems or issues.
o Monitor proposed contracts throughout the approval process to ensure internal and control agency requirements are met.
o Review contractor vouchers for accuracy and verify completeness prior to submission for payment.

• Monitor and maintain internal contract review including:
o Monitor contracts for funds availability and prepare written reports for inclusion in spending plan updates.
o Maintain data in the computerized contract system including general contract data, budget information, and contract schedules.

Additional Comments The salary listed applies to candidates appointed to Contract Management Specialist 1, SG-18. The salary for candidates appointed to Contract Management Specialist Trainee 1 starts at $47,925 and, for current New York State employees, is based on the candidate’s salary at the time of hire.

Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

Name Kimberly Chapman


Fax (518) 486-3897



Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to Please include the title of the position and Vacancy ID #145420 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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