1 Empire State Plaza, Corning Tower
Minimum Qualifications Current New York State Department of Health employee with permanent or contingent-permanent status as an Administrative Assistant 2, Grade 15. OR: Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 13 and eligible for transfer under Section 70.1 of the Civil Service Law.
Provisional Appointment: Current NYS employee with one year of permanent service in a following title, may be appointed on a provisional basis: Examination Composition Assistant, Keyboard specialist 2, Keyboard Specialist 2 (Spanish Language), Keyboard Specialist 3, Law Department Document Specialist, Office Assistant 2 Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), Secretary 1/ Administrative Assistant 1, Secretary 1/Administrative Assistant 1 (Spanish Language), or Senior Data Entry Machine Operator.
Note: Provisional appointments are made pending an exam and will be revoked if the selected candidate is not immediately reachable on the eligible list resulting from the next holding of the exam.
Preferred Qualifications: Proficient in Word, AdobePro, and Excel. Proficient with the State Financial System (SFS). Proficiency with State Financial System (SFS) in both Purchasing and Travel
Duties Description Provide direct assistance to the Chief and Deputy Counsels of PMC.
Personnel duties: Preparation of staff evaluations.
Assist with hiring of support staff. Train and supervise all bureau support staff.
Manage administrative duties day-to-day. Preparation of typing correspondence, subpoenas, pleading, legal briefs, motions, exhibits for hearings and Findings of Fact and Conclusion of Law, along with other documents.
Preparation and mailing of documents.
Coordinate and arrange meetings.
Set up WebEx conference calls.
Resolve day-to-day operational issues/problems.
Ability to exercise independent judgement in performing all tasks.
Coordinate requests/reservations for the use of the BPMC conference room. Coordinate records management with the bureau.
Maintain upkeep of electronic office equipment.
Ordering office supplies through the OMG Supply Ordering System.
Maintain office filing system. Processing/Records management of all closed hearing materials that are to be saved and sent to the State Records Center.
Processing/recordkeeping of all requests for materials from the records center; and processing all materials being returned to the record center. Handling process of all purchasing requirements for the Albany and NYC bureaus. Preparation of purchase requests/approvals for purchase and reconciliation of monthly purchases.
Coordinate bureau procurements, reviewing invoices for accuracy and submitting for payment in a timely manner.
Assist Albany and NYC staff with travel arrangements/preparation.
Direct travel assistance to the Chief Counsel.
Some positions may require additional credentials or a background check to verify your identity.
Notes on ApplyingPlease submit your resume and cover letter, preferably in PDF format, by email to firstname.lastname@example.org, with Reference JGL/AA2/2311 included in the subject line or by mail to Human Resources Management Group, JGL/AA2/2311, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.