Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.

Review Vacancy

Date Posted 12/05/23

Applications Due12/19/23

Vacancy ID145443

AgencyState Comptroller, Office of the

TitleHuman Resources Specialist 1, SG-18, Human Resources Specialist Trainee 2, (equated to a SG-14), Human Resources Specialist Trainee 1, (equated to a SG-13), Item #08153

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $50408 to $78505 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 20%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Office of the New York State Comptroller

110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 52.6 and/or 70.1 and/or 70.4 of the Civil Service Law.

Transfer:
For 52.6 and/or 70.1 and/or 70.4 transfer to a Human Resources Specialist 1, salary grade SG-18, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-18 or above. SG-11 or above for a Trainee 1, SG-12 or above for a Trainee 2, depending on qualifications.

Notes:
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level SG-18 position.

55-b/c:
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)

Duties Description Under the supervision of the Human Resources Specialist 2, the incumbent will be responsible for, but not limited to, the following:
• Assists in the administration of the Office of the State Comptroller’s (OSC) examination program including, but not limited to:
o Communicates with potential applicants regarding eligibility, the Civil Service exam and appointment process and available employment opportunities.
o Partners with Divisions to identify staffing needs and hard to fill positions and drafts recruitment plan based on findings.
o Assists with examination planning and OSC’s decentralized examination program for assigned Divisions.
• Assists in the administration of OSC’s various decentralized examination programs including, but not limited to:
o Communicates with potential applicants regarding eligibility, the Civil Service exam and appointment process and available employment opportunities.
o Verifies candidate examination information and determine examination score.
o Drafts variety of exam documents including correspondence, templates, etc. to communicate to candidates.
o Maintains data for eligible lists and generate reports on examination participation, as needed.
o Proposes and implements process improvements.
• Provides Staffing expertise and guidance to OSC Division management and Personnel Liaisons including, but not limited to:
o Independently determines when various staffing options allowed by Civil Service Law, Rules and Regulations may be utilized and discusses ramifications of such options with the affected parties.
o Reviews all appointments and personnel transactions, including supporting documentation, to ensure they are in accordance with Civil Service Law and applicable rules, regulations, policies and directives.
o Confer with program managers and other agency administrators to respond to questions relating to appropriate appointment mechanisms and related staffing inquiries.
o Confers with the Department of Civil Service to resolve complex staffing issues, identify alternatives and advise program managers accordingly.
o Reviews probation reports and performance evaluations to identify potential issues and make recommendations to program managers on appropriate documentation and next steps.
o Reviews, researches and prepares recommendations on requests for probationary terminations, probationary extensions, and early probation completions. Explain when justification does not warrant termination and proposes alternatives to managers. Partner with Labor Relations staff as necessary on sensitive issues.
o May personally interview eligible candidates in partnership with program managers, including assisting in developing and employing interview and selection criteria and guidelines.
o Provides career guidance regarding promotional opportunities, examinations and transfer eligibility to employees as requested.
o May develop and/or conduct training sessions.
• Assists in the administration of the agency’s Classification program including, but not limited to:
o Conducts research and analysis and submits to the Department of Civil Service requests for potential classification actions such as new positions, reclassifications, minimum qualifications, earmark releases, geographic location changes, non-competitive promotions, increased minimum salaries and related classification and compensation issues.
o Reviews duties statements and organizational relationships in comparison to classification standards and previous classification to assist in ensuring appropriate titles for the request to fill process.
o Confers with Division managers to discuss classification, organizational and succession planning needs and advises accordingly.
o Determines the impact of new positions/changing programs on existing positions and organizational structures, taking into consideration succession planning, exam planning and career ladders.

Additional Comments Desired Competencies:
• Excellent customer service skills and experience interpreting and explaining established policies and procedures to customers.
• Strong writing skills and experience independently drafting correspondence to audiences at various levels internal and external to the organization.
• Excellent oral communication skills and ability to present information to others, both individually and in group setting, clearly and concisely.
• Demonstrates strong interpersonal skills and ability to work with others.
• Strong problem solving, research and analytical skills.
• Demonstrates experience with maintaining a high level of confidentiality.
• Demonstrates technological proficiency including Microsoft Excel, Word, Visio, and Access.
• Ability to flourish in a fast-paced environment that requires significant multi-tasking and changing priorities.
• Demonstrates strong organizational skills and attention to detail.
• Demonstrated initiative in professional self-development.
• Occasional Statewide travel will be required, including weekend and overnight travel.


Telecommuting:
The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.

Some positions may require additional credentials or a background check to verify your identity.

Name Diana Chiachiaretta

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.state.ny.us

Address

Street Office of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to recruit@osc.ny.gov, no later than December 19, 2023. Documents must be sent as unlocked and accessible attachments.
Reference Item #08153-DLC in the subject line of your email and on your cover letter for proper routing.
If you have questions about this vacancy, please contact this Division representative:
Division contact: Diana Chiachiaretta, dchiachiaretta@osc.ny.gov
When responding, please include the reference number from this section only. The StateJobsNY website Vacancy ID # should not be included.

Printable Version