The selected candidate must be eligible for transfer or reachable on the appropriate eligible list for this title in accordance with the provisions of Civil Service Law, Rules and Regulations. This position may be filled as a two-year traineeship.
Duties Description Under the direction of a Contract Management Specialist 2, the incumbent will acquire commodities, services, software or hardware in accordance with Fiscal Law, and prepare related contracts, contract renewals, maintenance agreements, purchase orders, etc. for both the Department and the New York Secure Choice Savings Program Board (as DTF is administration to the Board). More specifically, the incumbent will:
•Develop a working knowledge of the NYS Finance Law and OGS/OSC/AG/ OFT rules, regulations and procedures pertaining to procurement; become familiar with the NYS Budget process and rules to the extent it impacts procurement activities.
•Initiate and respond to new and ongoing program requests for contractual services or commodities including procurement method, coordination and follow-up on all activities (requests for proposal, invitation for bid, encumbrance documents, funding approvals, etc.) related to contract development.
•Create Invitations for Bids or Requests for Proposals as necessary. Documents can be hundreds of pages thick with appendices, exhibits and attachments. The incumbent should be confidant in their ability to develop and maneuver large WORD documents in team meetings (both in-person and via Webex) or confidant in their ability to learn to maneuver these documents.
•Participate in the bid evaluation process (timeframes, criteria to be rated and appropriate evaluation techniques).
•Review formal written contract documents with vendors and negotiate terms, conditions, and rates.
•Develop and process contract agreements and associated documentation and justification necessary to obtain the necessary approvals through the control agencies (OGS, DOB, AG and OSC as applicable).
•Make recommendations regarding appropriateness of acquisitions, financing, maintenance of equipment, and overall cost-effectiveness.
•Assist in the resolution of program and vendor contract complaints/disputes and follow-up to ensure efficient delivery of services and adherence to contract terms.
•Develop proficiency in all required systems including: SFS, internal Department systems, Control Agency systems (OSC/DOB) and the NYS Contract System (Empire State Development’s MWBE reporting and contract monitoring system).
•Communicate effectively both verbally and in writing. Communications must be clear, concise and accurate.
•Have excellent organizational, analytical and comprehension skills.
•Adhere to the Department’s time and attendance requirements.
Additional Comments New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.
Some positions may require additional credentials or a background check to verify your identity.
Notes on ApplyingQualified Candidates should submit a letter of interest and resume, including current title and how you qualify. Please reference the vacancy ID number, job title and the OBMA Division with your response.